Assistant Corporate Secretary
About The Position
Coherent Corp. is seeking an Assistant Corporate Secretary to provide comprehensive support to the General Counsel and the Board of Directors. This role involves end-to-end coordination of board and committee meetings, management of corporate records, and serving as a key liaison for board members. The position also includes supporting the General Counsel with calendar management, travel arrangements, and preparation of materials for executive interactions. The ideal candidate will have significant experience in corporate governance, executive support, and handling confidential information in a fast-paced environment. This role is crucial for maintaining effective corporate governance and ensuring seamless operations between the board, legal team, and executive leadership.
Requirements
- 10–15+ years of relevant experience, including Assistant Corporate Secretary, executive support, or similar senior administrative roles
- Significant experience working with Board of Directors and corporate governance processes, preferably in a public company environment
- Strong understanding of corporate governance practices, ideally in a public company environment
- Demonstrated ability to support senior executives in a fast-paced, high-stakes environment
- Exceptional organizational skills with the ability to manage complex workflows and competing priorities
- High level of discretion and experience handling confidential information
- Strong written communication skills, including experience preparing executive- or board-level materials
Nice To Haves
- Experience working closely with a General Counsel or Corporate Secretary
- Exposure to proxy statements, SEC processes, or governance disclosures
- Paralegal background or certification (a plus)
- Experience in a fast-paced, complex organization
Responsibilities
- Lead the end-to-end coordination of Board of Directors and Committee meetings, including scheduling, agendas, and materials
- Partner with the General Counsel and Legal team to prepare, review, and distribute board books and supporting materials
- Coordinate the drafting, review, and maintenance of Board and Committee minutes, resolutions, and official corporate records
- Manage the Board calendar and governance cadence, ensuring alignment across executives and directors
- Track Board action items, approvals, and key decisions to ensure timely follow-up and execution
- Support proxy statement preparation and governance disclosures in coordination with Legal and Finance
- Maintain corporate records and governance documentation with a high degree of accuracy and organization
- Serve as a primary point of contact for Board members, ensuring a seamless and professional experience
- Coordinate logistics for Board meetings, offsites, and director engagements, including travel and related arrangements
- Ensure effective coordination across Legal, Finance, and executive leadership on governance-related matters
- Manage the General Counsel’s calendar, including prioritization, scheduling, and alignment with key stakeholders
- Prepare and process expense reports and coordinate travel arrangements
- Assist with preparation of materials and coordination for executive and Board interactions, ensuring follow-through on key priorities
Benefits
- competitive compensation program
- stability, longevity and growth
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
