Assistant/Coordinator (CCL)

Carnival Corporation•Doral, FL

1d•Hybrid

About The Position

The Assistant/Coordinator coordinates, integrates, and administers diverse duties in support of a department function or team. The position supports the team's day-to-day needs rather than being dedicated to one or two leaders, with support based on an estimated 90:1 employee-to-assistant ratio. The role exercises confidentiality and diplomacy and provides administrative, meeting, timecard, document-retention, mail, onboarding, and offboarding support. It also provides coverage for other department support staff when they are out of office. This is an in-office role based at a designated Carnival office in South Florida, Monday through Thursday, with the option to work from home on Fridays. Candidates must be in or willing to relocate to the Miami/Fort Lauderdale area. The work is primarily in a climate-controlled environment with minimal safety or health hazards. Little or no travel is likely.

Requirements

At least 3 years of administrative support experience with demonstrated accomplishment.
Associate's degree required.
Ability to communicate confidently with senior-level contacts and build effective internal and external relationships.
Proficiency with Microsoft Office products, including Outlook, Word, PowerPoint, Excel, and Visio.
Clear and concise written and verbal communication skills.
Strong attention to detail, thoroughness, documentation skills, and personal accountability.
Ability to work independently to resolve problems and queries based on experience.
Organizational skills, including the ability to manage schedules, prioritize tasks, and maintain an efficient workflow.
Ability to handle multiple tasks and deadlines while maintaining attention to detail.
Ability to provide excellent service to internal and external stakeholders.
Ability to remain stationary at a desk and/or computer for extended periods.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Perform assigned team or department support duties, such as collecting and validating data, creating routine reports, creating or modifying presentations, administering department programs and procedures, and providing administrative support.
Coordinate large-scale virtual meetings, respond to inquiries, and partner with the IT Help Desk as needed.
Assist with travel itineraries for employees and contractors.
Track and assist with expenses and invoices, including related research.
Create and update monthly organizational charts using PowerPoint, Excel, or Visio.
Create meeting materials, including spreadsheets, documents, and presentations; coordinate their distribution; take and distribute meeting minutes; and follow up on action items with designated owners.
Coordinate logistics for department and group meetings, including meetings involving multiple departments and Carnival Operating Companies.
Administer department timecards, approve them for payroll, and ensure accurate entries for PTO, sick time, and other time off.
Coordinate department document retention.
Monitor department mailboxes as needed and respond to or route messages; sort and distribute mail.
Support employee onboarding and offboarding by coordinating equipment requests and returns and coordinating setup or cancellation of PNC and mobile accounts.
Provide coverage for other department support staff when they are out of office.
Perform other duties as assigned.

Benefits

Annual cash bonus program for non-sales roles.
Medical, dental, and vision plans.
Employee Assistance Program and other mental health resources.
Company-paid term life insurance and disability coverage.
401(k) plan with company match.
Employee Stock Purchase Plan.
Company-wide holidays and additional floating holidays for eligible employees.
Vacation time, with additional time accruing with tenure.
Sick time.
Complimentary stand-by cruises, employee discounts on confirmed cruises, and special rates for family and friends.
Personal and professional learning and development resources, including tuition reimbursement.
On-site fitness center at the Miami campus.