Assistant/Coordinator (CCL)

Carnival Corporation•Miami, FL

14h•Hybrid

About The Position

The Assistant/Coordinator coordinates, integrates, and administers a range of duties supporting a department function or team. The position supports the team's day-to-day needs rather than serving only one or two leaders, with an estimated employee-to-assistant ratio of 90:1. The role is classified as in-office and requires work at a designated Carnival office in South Florida Monday through Thursday; employees may work from home on Fridays. Candidates must be located in or willing to relocate to the Miami/Ft. Lauderdale area. Travel is unlikely or very limited.

Requirements

At least 3 years of administrative support experience with demonstrated accomplishment.
Associate's degree required.
Ability to communicate confidently at the highest levels and build effective internal and external relationships.
Proficiency with Microsoft Office products, including Outlook, Word, PowerPoint, Excel, and Visio.
Clear and concise written and verbal communication skills for interacting with colleagues and external contacts.
Strong attention to detail, thoroughness, documentation skills, and personal accountability.
Ability to work independently to resolve problems and queries based on experience.
Organizational skills, including managing schedules, prioritizing tasks, and maintaining efficient workflow.
Ability to handle multiple tasks and deadlines efficiently while maintaining attention to detail.
Ability to provide excellent service to internal and external stakeholders.
Ability to remain stationary at a desk and/or computer for extended periods.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Exercise confidentiality and diplomacy.
Perform team- or department-specific support duties, such as collecting and validating data, creating routine reports and presentations, administering department programs and procedures, providing administrative support, coordinating large-scale virtual meetings, responding to inquiries, and partnering with the IT Help Desk as needed.
Assist with travel itineraries for employees and contractors.
Track and assist with expenses and invoices, including applicable research.
Create and update monthly business organizational charts using PowerPoint, Excel, or Visio.
Assist in preparing meeting materials, including spreadsheets, documents, and presentations.
Coordinate distribution of meeting materials, take and distribute meeting minutes, and follow up on action items with designated owners.
Coordinate logistics for department and group meetings, including meetings with participants from multiple departments and Carnival Operating Companies.
Administer department timecards, approve timecards for payroll, and ensure accurate entries for PTO, sick time, and other employee time off.
Coordinate the department's document retention activities.
Monitor department mailboxes as needed and respond to or route messages; sort and distribute mail.
Support employee onboarding and offboarding by coordinating equipment requests and returns and setup or cancellation of PNC and mobile accounts.
Provide coverage for other department support staff when they are out of the office.
Perform other duties as assigned.

Benefits

Annual cash bonus program for non-sales roles; sales roles have an incentive plan.
Director-and-above roles may be eligible for a discretionary equity incentive plan.
Medical, dental, and vision plans.
Employee Assistance Program and other mental health resources.
Company-paid term life insurance and disability coverage.
401(k) plan with company match.
Employee Stock Purchase plan.
Eight company-wide holidays and two floating holidays for full-time and part-time employees with benefits.
Vacation time, with accrual depending on employment status and level; additional vacation time with tenure.
Annual sick time for full-time employees; part-time employees with benefits receive time based on hours worked.
Complimentary stand-by cruises, employee discounts on confirmed cruises, and special rates for family and friends.
Personal and professional learning and development resources, including tuition reimbursement.
On-site fitness center at the Miami campus.