Assistant Controller

ActivTrak•Austin, TX

11d•Remote

About The Position

The Assistant Controller oversees and manages all accounting operations, with two direct reports, focusing on month-end close procedures, revenue recognition, audit coordination, tax compliance, and systems integration. The role reports directly to the Controller and is responsible for accurate and timely financial reporting across the organization. This position manages day-to-day accounting operations, including general ledger activity, payroll, accounts payable and receivable, cash management, internal controls, and accounting policies. It executes month-end close procedures, prepares closing schedules, and handles period-end adjustments and preliminary results for management review. The role owns revenue recognition under ASC 606, coordinates related billing and integration work with RevOps, and supports external audits and tax compliance. The Assistant Controller also identifies and implements AI-enabled tools and workflow automation to improve accounting processes. The position is remote within the United States, with Austin, Texas preferred, and involves minimal travel and limited physical demands.

Requirements

Bachelor’s or master’s degree in Accounting.
Five years of accounting experience, including one year as an Assistant Controller or three to four years as an Accounting Manager.
Experience mentoring and training in a team environment.
Demonstrated expertise managing month-end close with accounting reports.
Advanced knowledge of ASC 606 revenue recognition and SaaS accounting.
Hands-on NetSuite experience and accounting automation proficiency.
Advanced Microsoft Office skills and ability to manage complex datasets.
Demonstrated experience applying AI or automation tools to improve accounting processes, such as close acceleration, reconciliation, or reporting.
Experience in a high-growth SaaS or subscription-based business.

Nice To Haves

CPA.
Public accounting experience.
Proficiency leveraging AI tools to automate accounting processes.
Experience with subscription management and billing platforms such as Chargebee or Zuora.
High proficiency in NetSuite.
Self-directed professional with strong prioritization and communication skills.
Continuous improvement mindset and adaptability.
Knowledge of NetSuite, Chargebee, Stripe, Avalara, Airbase, Ramp, Rippling, or Claude.ai.

Responsibilities

Manage day-to-day accounting operations, including journal entries, account reconciliations, and general ledger maintenance.
Process bi-weekly payroll and ensure accurate, timely payroll transactions.
Oversee accounts payable, accounts receivable, and cash management processes.
Implement and maintain internal controls and accounting policies.
Lead account analysis and variance investigation.
Identify opportunities to use AI and automation to streamline reconciliations, journal entry preparation, and variance analysis.
Evaluate and implement AI-enabled accounting tools and workflow automations in day-to-day operations.
Execute month-end close procedures and prepare closing schedules.
Manage accruals, prepayments, and other period-end adjustments.
Consolidate financial data and prepare preliminary results for management review.
Identify and resolve month-end issues with cross-functional teams.
Own the revenue recognition process under ASC 606.
Review and validate revenue transactions, contracts, and performance obligations.
Calculate and record revenue adjustments, deferred revenue, and revenue reclassifications.
Prepare revenue schedules and documentation for internal and external audits.
Work with the RevOps department on billing and integration tasks that directly impact revenue.
Assist the Controller with external auditors and coordinate audit activities.
Prepare audit schedules, trial balances, and supporting documentation.
Address auditor findings and implement corrective actions.
Manage audit timelines and ensure timely responses to audit requests.
Assist the Controller with external tax team requests for federal, state, and local tax returns.
Maintain tax schedules, accruals, and documentation.
Track and report tax-related items, including payroll taxes and sales tax.