Assistant Controller

Chimes•Baltimore, MD

18h

About The Position

This role assists the Controller and Chief Financial Officer in financial statement analysis, budget preparation, and reporting. The Assistant Controller also provides guidance to the accounts receivable and accounts payable teams, ensures audit documentation accuracy, reviews payroll reconciliations, and prepares payroll tax filings. This position is responsible for maintaining the fixed asset sub-ledger, recording depreciation, and updating general journals. Additionally, the Assistant Controller coordinates with development staff on fundraising event reporting, meets month-end and year-end processing deadlines, and assists with year-end audits, ensuring adherence to agency policies and GAAP.

Requirements

Graduation from an accredited college or university with a Bachelor’s degree in Accounting, or related field
3 years of progressively responsible experience in bookkeeping, accounting, administration and management.
Accounts receivable, bank reconciliation, and payroll tax filing experience required.
3 years of experience working with spreadsheets, automated ledgers and importing and exporting data using various software programs required.
Must have an acceptable driving record as determined by criteria established by the Agency’s insurance carrier and by Agency policy.

Responsibilities

Assists in the preparation of budgets and analysis, and provides supporting documentation as requested by the Controller and other senior staff.
Assists Controller and Chief Financial Officer with analysis of income statements.
Sends out monthly financial statements to management in the absence of the Controller.
Provides guidance and assistance to the accounts receivable team: to include preparation of billing, review of accounts receivable, and confirmation that monthly deadlines are met.
Certifies that accounts receivable are current and properly stated in accordance with Generally Accepted Accounting Principles (GAAP).
Ensures that collection processes are enforced and maintained, coordinates with other departments on the collection of overdue accounts and maintains a record of collection efforts.
Provides guidance and assistance to the accounts payable team: to include G/L and Fixed Asset coding for purchase invoices, review of aging statements and 1099s, and confirmation that monthly deadlines are met.
Ensures completion and accuracy of all audit documentation for accounts receivable, accounts payable, and client funds.
Reviews payroll bank reconciliation(s) monthly for Chimes and its subsidiaries.
Prepares and authorizes payment for all payroll taxes and other payroll withholdings for Chimes and its subsidiaries.
Files all tax paperwork as required by law.
Reports to the Controller on breaches of Agency accounting policies and procedures, both within the Business Office, and in other areas involved with the collection of funds belonging to the Agency and people served.
Performs cost analysis of Vocational Services contract work.
Confirms or traces balances to and from supporting documentation for assigned accounts and prepares the appropriate schedules for review by the Controller and/or external auditor.
Completes edit checks of all journal entries and cash receipts for Chimes and its subsidiaries.
Reconciles General Ledger accounts for all companies on a monthly or quarterly basis.
Assists with all bank interaction and correspondence as needed.
Maintains the Fixed Asset sub-ledger and records monthly depreciation.
Updates and records repetitive general journals monthly for Chimes and its subsidiaries.
Coordinates with the Development staff to ensure accurate reporting of fund raising events.
Meets deadlines as required for month end and year end processing.
Assists with and prepares needed documents for year-end audit.
Ensures that the Agency policies and procedures are adhered to and that generally accepted accounting principles are followed.
Assumes other duties, responsibilities and special projects as needed.