Assistant Controller

BallenIsles Country Club • Naples, FL

10d

About The Position

The Assistant Controller manages the daily financial operations, accounting functions, and regulatory compliance of the Treviso Bay master community association. Working under the guidance of the Controller, this role maintains accurate financial records, leads month-end and year-end closing processes, and coordinates with Accounts Payable to ensure invoices are accurately and promptly coded. The role supports the club and community association’s financial health through reporting, budgeting, controls, compliance, and staff leadership.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3–5+ years of progressive accounting experience, including a minimum of 2 years in a private club, resort, HOA, or hospitality environment.
• Advanced proficiency in Microsoft Excel.
• Strong understanding of USALI or Club Industry standards and GAAP compliance.
• Ability to handle sensitive financial and member demographic data with maximum confidentiality.
• Exceptional organizational skills and precision in high-volume data environments.
• Ability to explain financial concepts clearly to non-financial department heads and board members.

Nice To Haves

• Experience with Northstar and Avidxchange or similar club management and ERP software is highly preferred.

Responsibilities

• Lead month-end and year-end closing processes and prepare timely, accurate financial reporting.
• Prepare monthly journal entries, bank reconciliations, and balance sheet account reconciliations.
• Compile monthly financial statement packages, including actual-versus-budget variance analysis for department heads, the Controller, and committees.
• Maintain fixed asset schedules, depreciation calculations, and capital reserve tracking.
• Coordinate with accounts payable and receivable operations to support internal controls and compliance with vendor payment terms.
• Work with remote member billing for annual HOA and club dues, capital assessments, food and beverage minimums, and golf shop charges; ensure daily receipts are posted on time.
• Monitor physical food, beverage, and retail merchandise inventory counts with department heads.
• Assist with annual operating and capital budgets for the club and community association.
• Monitor and enforce internal control policies, protect club assets, and ensure GAAP compliance.
• Prepare schedules and documentation for external auditors during annual financial audits and tax filing periods.
• Manage local and state tax filings, including sales tax, discretionary tax, and 1099 processing.
• Supervise, mentor, and cross-train accounting staff, including Accounts Payable and Accounts Receivable/Member Billing coordinators.
• Serve as a contact for members with complex billing, account statement, and equity or membership questions.
• Stand in for the Controller during absences and represent the finance department in executive and committee meetings.

Benefits

• Medical, dental, and vision coverage.
• 401(k) with employer match for employees age 19 and older.
• Paid time off (PTO) and leaves of absence, subject to applicable law, eligibility criteria, plan terms, and company policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level