Assistant Contract Manager

Loblaw Companies Limited•Brampton, ON

About The Position

The Assistant Contract Manager will be supporting the contract needs for Loblaw Retail Services, Construction & Design, and Store Supplies. The primary responsibilities of the Assistant Contract Manager are to optimally prepare, examine, analyze, negotiate, and amend contracts that involve the purchase or sale of goods not for resale or services such as equipment, materials, supplies, or products. This role requires the individual to collaborate with multiple team members including Sourcing Managers, various Stakeholders, Privacy, Security, Risk Management, Audit, Compliance, Finance, and the Legal department to ensure that all terms and conditions stated in contract documents are in line with Loblaw’s standard strategic objectives.

Requirements

1-3 years of contract management experience, including drafting and negotiating contracts
Bilingual preferred and is a strong asset
Education in contract management, business, or related field
PC skills (contract databases, Word, SharePoint)

Nice To Haves

Basic understanding of contract provisions and risk identification
Excellent written and verbal communication skills
Excellent prioritization skills
Great teammate with proven interpersonal skills and the ability to build effective working relationships throughout the organization
Ability to work with and communicate effectively to all levels of management
Strong project management, analytical, and problem-solving skills
Ability to quickly learn about procurement contract management processes
Ability to function effectively in a busy, team-oriented, fast-paced environment
Consistent track record of meeting or exceeding objectives and goals
Basic contract drafting and negotiating skills
Basic contract management background experience and education would be an asset
Experience in reviewing Repair & Maintenance, Construction & Design and/or Store Supplies contracts would be an asset
Knowledge of Retail Services, Construction & Design and Store Supplies categories an asset
Experience with Jaggaer, Fieldglass, and DocuSign an asset.

Responsibilities

Draft and negotiate required contract documents (Master Agreements, Statements of Works, Letters, Confidentiality Agreements, Amendments etc.) by applying a basic knowledge of contract law, company policy, and feedback from Business Stakeholders.
Assist with inquiries from the Business Stakeholders related to contract documents and lead Business team members through recommended processes related to contract document inquiries (termination requests, scope commitments, etc.).
Assist with the development of contract summaries, including risk summaries, for senior executives.
Analyze and verify that legal terms in all contracts are in line with procurement objectives, legal requirements, and policies.
Analyze the potential for restructuring existing contracts or performing contract refreshes for additional benefits and reduced risk.
Acquire and review Certificates of Insurance and Worker’s Compensation Clearance Certificates to ensure minimum requirements are met as per agreement obligations.
Perform administrative tasks, including opening and publishing enterprise contract tools, coordinating and following up on internal approval and signature process within set timelines, responding to general contract inquiries, etc.
Assist team in tracking contract renewal dates to determine action required prior to contract expiration.
Decide on urgency and priority when responding to requests and contract obligations.