Contract Manager

MATRIX SYSTEMS & TECHNOLOGIES INC•Baltimore, MD

About The Position

The Contract Manager will initiate, develop, and implement Information Technology related contracts. This role will support the Contract Manager Lead in carrying out various responsibilities, including interfacing with personnel and management at various levels within the County, as well as with external vendors and contractors. The position involves preparing solicitations (RFB, RFP, RFQ), administering contracts until performance is completed, and preparing Requests for Information (RFIs). Responsibilities also include supporting the management of related documentation, vendor demonstrations, and Q&A activities. The role encompasses performing all steps of the procurement process, such as kick-off and pre-proposal meetings, document review, tracking approvals, facilitating legal and purchasing review, and managing contract documents and amendments through the approval process within OIT. Additionally, the Contract Manager will monitor financial aspects of assigned contracts, support day-to-day procurement operations, monitor supplier performance, contract expirations/renewals, scope, and disputes. Maintaining documentation, sharing contract information, and managing schedules/calendars for the Contract Office are also key duties. This role requires strong communication skills and the ability to work both independently and as part of a team.

Requirements

2 Years of contract management experience
2 Years of experience in Information Technology administrative support
4 years of experience with Microsoft Office Software
Fundamental knowledge of Infrastructure concepts
Bachelor’s Degree or equivalent experience
Exceptional organization and coordination skills
Exceptional oral and written communications skills
Ability to work as part of a team, independently, and multi-task
Knowledge of IT purchasing for government entities (Federal, State or Local)
Experience in managing high profile programs for enterprise solutions

Responsibilities

Initiate, develop and implement Information Technology related contracts
Support the Contract Manager Lead in carrying out responsibilities
Interface with various levels of personnel and management and throughout the County, as well as with external vendors and contractors
Prepare solicitations (RFB, RFP, RFQ) and administer the contracts until performance is completed
Prepare Requests for Information (RFIs) and support the management of related documentation, vendor demonstrations, and Q&A activities
Perform all steps of the procurement process such as kick-off and pre-proposal meetings, review of documents, tracking approvals, facilitating legal and purchasing review and moving contract documents and amendments through the collaboration and approval process within OIT
Monitor all financial aspects of assigned contracts (e.g. monitoring funding, burn rate, and expenditures)
Support day-to-day procurement operations within OIT, including supplier performance monitoring, contract expiration monitoring / renewals, contract scope monitoring / change development / dispute coordination
Ensures all relevant documentation accompany contracts, and maintaining digital and hard copies of relevant documentation
Sharing and providing clarity of contract processes, conditions and details with employees
Maintains schedules/calendars for the Contract Office in preparation, organization, setting agenda, taking notes and minutes, developing action items, and general follow up of meetings
Communications to all levels of the organization
Performs other related duties as required