Assistant Contract Maintenance Manager

Ho-Chunk, Inc.•Hawthorne, CA

3d•Onsite

About The Position

The Assistant Contract Maintenance Manager will work alongside the contract maintenance manager to administer and direct programs that ensure safe, efficient, and compliant operation of facilities, including buildings, grounds, equipment, and utility systems. This role will assist to oversee preventive and corrective maintenance programs, energy management initiatives, and major construction and renovation projects. The position requires knowledge of engineering and construction principles, regulatory compliance, and supervisory leadership. The Assistant Contract Maintenance Manager is assists for aligning facility operations with contractual requirements, organizational standards, and applicable federal, state, and local regulations.

Requirements

Five (5) or more years of experience managing facility operations and maintenance programs, including preventive maintenance, HVAC, electrical systems, subcontract oversight, pre-construction services, quality control systems, and supervisory responsibilities
Thorough knowledge of engineering and construction principles, facility management practices, and applicable laws and regulations
Proven experience managing departmental budgets and overall business operations
Working knowledge of National Fire Protection Association (NFPA), American Society of Mechanical Engineers (ASME), Occupational Safety and Health Administration (OSHA), and Environmental Protection Agency (EPA) codes and standards
Demonstrated competencies in strategic planning, personnel management, subcontractor coordination, customer relations, operational planning, management, and reporting
Strong written and verbal communication skills, including the ability to interpret and convey complex technical information
Ability to multitask, prioritize competing demands, and perform effectively in fast-paced environments
Proficiency with Computerized Maintenance Management Systems (CMMS); CMMS-FM experience preferred
High level of motivation, self-discipline, and commitment to customer service excellence
Bachelor’s degree in engineering, management, or equivalent mechanical/electrical operations experience
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook

Nice To Haves

Familiarity with U.S. Army programs
Certified Facility Manager (CFM) certification

Responsibilities

Plan, organize, and direct plant operations, building systems maintenance, renovations, and facility improvement initiatives
Administer computerized systems supporting preventive and corrective maintenance, construction management, financial tracking, energy control, and facility modifications
Review and evaluate existing programs, services, policies, and procedures; develop and recommend improvements to leadership and oversee approved implementation
Coordinate with Contracting Officer Representatives (CORs), administrative leaders, supervisory staff, contractors, architects, engineers, agencies, and community stakeholders
Monitor workflow, performance quality, and service delivery to ensure timely completion and adherence to contractual and facility standards
Manage departmental budgets, including utility expenses and energy savings programs
Ensure adequate inventory levels and approve requisitions for tools, materials, equipment, and supplies
Prepare, maintain, and analyze departmental records, reports, and performance documentation
Ensure full compliance with all applicable regulatory requirements, including State Health Department, Environmental Protection Agency (EPA), Department of Environmental Protection (DEP), Americans with Disabilities Act (ADA), Occupational Safety and Health Administration (OSHA), Underground Storage Tank (UST), and related standards
Assign work, monitor performance, and complete performance evaluations for assigned personnel
Interview candidates and recommend qualified individuals for hire
Orient new employees and provide on-the-job training
Schedule and approve employee leave
Address employee concerns, resolve complaints, and administer discipline as required
Communicate personnel policies, procedures, and employee relations programs
Plan, coordinate, and monitor construction and development of physical facilities
Review, evaluate, and recommend approval of construction plans and facility modifications
Analyze contractor bids, review blueprints, and submit recommendations to administration
Serve as liaison with contractors, architects, engineers, vendors, and suppliers
Negotiate vendor agreements and preferred service contracts
Oversight of grounds maintenance and snow removal operations, leadership of the in-house fire response team, participation on facility committees, and other duties as assigned.