Assistant Contract Administrator

ACCO Engineered Systems•Pasadena, CA

8d•Onsite

About The Position

The Assistant Contract Administrator is responsible for assisting with contract review and supporting the administration of all contracts and subcontracts across the business. A typical day involves logging and tracking electronic signature documents, reviewing project specifications, and helping organize certificates of insurance. Additionally, this role serves as a key liaison between project management, external contractors, and internal departments to support risk management and compliance functions.

Requirements

Proficient in MS Excel functionality, including formulas, functions, databases, graphs, reports, forms, and macros.
Skilled in MS Word for document creation and PDF writable software (e.g., Bluebeam) for text editing.
High level of data accuracy (98% accuracy required in all work products) and strong attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated ability to negotiate, resolve conflicts, and organize complex data effectively.
Able to work in a fast-paced, deadline-driven environment while maintaining professional behavior.
High School Diploma or equivalent.
Minimum of 1 year of administrative or contracts-related experience.
1–2 years of contracts experience in the construction industry.

Nice To Haves

Experience with Westlaw or legal research software is a plus.
Desired Bachelor's degree.

Responsibilities

Log in, track, and gain approvals for electronic signature documents while maintaining the contracts log.
Contribute to the pre-qualification of bidders for contract packages and provide contract information to the Purchasing Department for inclusion in subcontracts.
Review project specifications to ensure contractor compliance, evaluate extra compensation claims, and assist in processing contract change orders.
Order certificates of insurance for customers through the business's broker and organize incoming subcontractor certificates of insurance.
Act as a liaison between general contractors, project managers, administration, and other internal departments.
Assist management with the acquisition of insurance and support special projects as required.
Prepare ad hoc reports as required by management.
Perform other duties as assigned.