Contract Administrator

Mark Taylor Residential•Scottsdale, AZ

6d•Onsite

About The Position

At Mark-Taylor, we believe our success starts with our people. For over 40 years, we’ve built and managed Arizona’s most beautiful apartment communities while fostering a culture centered on people, excellence and growth. We are proud to be recognized as Ranking Arizona’s #1 Multifamily Builder and Manager, a Best Place to work in Multifamily, and a Healthiest Employer by the Phoenix Business Journal, and more. Our communities are growing and so is our corporate team! We’re hiring a Contract Administrator at our corporate office in Scottsdale, AZ.

Requirements

Strong attention to detail, organization and version-control skills, with the ability to manage multiple priorities and deadlines.
Clear written and verbal communication skills with the ability to coordinate across internal stakeholders, vendors and subject matter experts.

Nice To Haves

Bachelor’s degree in Business Administration, Finance, Legal Studies, Supply Chain or a related field preferred; an equivalent combination of education and relevant experience will be considered.
Three or more years of experience in contract administration, vendor management, procurement, legal operations or a related field preferred.
Experience managing contracts through multiple stages of the contract lifecycle preferred.
Experience with contract lifecycle management systems and electronic signature platforms preferred.
Experience in a multi-location or high-volume organization; multifamily, property management or real estate experience is a plus.

Responsibilities

Own the administrative contract lifecycle from intake through review, approval, execution, renewal, termination and closeout, serving as the central point of contact for contract status.
Prepare contracts, amendments, renewals, addenda, statements of work, NDAs and related documents using approved templates.
Review incoming contracts for completeness and coordinate review with business owners, Finance, Legal, Risk, IT and other stakeholders as appropriate.
Identify non-standard provisions, requested changes and material legal, financial, operational, data-security, insurance or liability risks, and route them to the appropriate decision-maker.
Coordinate redlines, revisions, approvals and electronic signatures while maintaining accurate version control and ensuring agreements are executed only by authorized representatives.
Maintain a comprehensive, centralized contract repository and distribute fully executed agreements to the appropriate stakeholders.
Track effective dates, expiration and renewal dates, notice periods, termination provisions, payment obligations, deliverables and required vendor documentation, proactively notifying owners of upcoming actions.
Manage renewals, extensions, amendments, terminations and closeouts while escalating missed deadlines, incomplete documentation and compliance concerns.
Administer the contract platform, approval process and approval matrix; develop templates, workflows, checklists and SOPs; and identify opportunities to streamline and automate contract processes.
Maintain contract dashboards and reporting, support audits, monitor property fee administration and partner with Finance and business leaders to improve visibility, compliance and accountability across the contract portfolio.