Assistant Consultant Liaison (TE4)

State of Washington•Thurston County – Tumwater, WA

6d•Hybrid

About The Position

The Washington State Department of Transportation (WSDOT) is seeking a detail-oriented and collaborative Transportation Engineer 4 to provide advanced support to the Bridge and Structures Consultant Delivery Engineer in managing consultant contract procurement, negotiation, administration, and closeout activities that are essential to the delivery of statewide transportation projects. This position supports the full lifecycle of consultant agreements, including advertising, selection processes, contract development, document preparation and editing, modifications, and final closeout in compliance with applicable state and federal regulations and in coordination with the Headquarters Contract Services Office. By ensuring timely and accurate execution of consultant contracting functions, this role directly supports WSDOT’s mission to deliver safe, reliable, and cost-effective transportation solutions that strengthen communities and economic vitality. Operating under general direction, this position exercises independent judgment in assigned work, provides technical guidance to project teams, and may represent or act on behalf of the Bridge and Structures Office to ensure continuity of operations.

Requirements

Demonstrated experience developing, administering, and/or supporting consultant procurements and agreements, including preparation, negotiation support, documentation, modification, compliance monitoring, and closeout activities in accordance with established contracting requirements.
Demonstrated ability to evaluate engineering agreement terms, contractual requirements, and business risks to support compliant and effective project delivery outcomes.
Demonstrated expertise interpreting and applying state and federal laws, regulations, policies, and procedures to ensure consultant agreements and business practices remain compliant and legally defensible.
Ability to analyze agreement compliance issues and communicate contractual requirements, impacts, and recommendations to technical and non-technical stakeholders.
Ability to build and maintain effective working relationships with project teams, consultant firms, and internal and external partners to support agreement administration and resolve issues.
Ability to communicate complex contractual, procedural, and technical information through clear written and verbal communication, including preparation of professional correspondence and agreement documentation.
Demonstrated ability to independently manage multiple assignments, prioritize competing work demands, and maintain accurate documentation while meeting deadlines and compliance requirements.
Demonstrated proficiency using Microsoft Office and document management tools to support agreement administration, records management, and information sharing.
Ability to travel to meetings and workshops, both off and on-site.
Actively demonstrates a commitment to learning and growth.
Takes action to meet the needs of others.

Nice To Haves

Experience reviewing, analyzing and interpreting engineering contract pricing and cost proposals.
Knowledge of public-sector contracting principles, including application of Revised Code of Washington (RCW), Washington Administrative Code (WAC), and applicable contract types governing procurement and agreement administration.
Working knowledge of WSDOT’s Consultant Services Manual and its application to consultant procurement, negotiation, and contract administration activities.
Working knowledge of WSDOT applications and systems used to support consultant contract and agreement administration, including documentation, tracking, and reporting functions.
Knowledge of WSDOT policies, procedures, and guidance related to project development, construction, and maintenance activities, as well as applicable state and federal laws and regulations governing transportation programs.

Responsibilities

Participate with and support the Consultant Delivery Manager in obtaining consultant services for the Bridge and Structures Office.
Develop requests for consultant services, advertisements and second-tier selection, ensuring consultant procurement procedures comply with state and federal regulations as well as departmental policies and procedures, meeting all contracting requirements.
Participate in and facilitate negotiations of structural support contract’s scope and fee.
Prepare structural consultant agreements, supplements, task orders and other documents for review and signature.
Prepare negotiation notes, Letters of Authorization, and other contractual documents as needed.
Develop and distribute correspondence related to agreement negotiations, compliance, or administration.
Review contract documentation for completeness, accuracy, including organizing and storing for contract administration, reporting and record retention.
Facilitate contract performance evaluations by coordinating with Project Managers, to meet contract requirements.
Facilitate Commercially Useful Function (CUF) reviews by coordinating with agreement managers, to meet contract requirements.
Process agreement invoices for payment.
Participate in and/or manage resolution of disputes regarding contractual matters, payments and audits.
Ensure Project Managers and Region Managers are kept up to date by communicating any contract negotiation or compliance issues.
Respond to technical questions from internal personnel and local agencies regarding state and federal rules, regulations, procedures, policies, selection methods, negotiations procedures, and other contractual matters that arise.