Assistant Company Manager

HUNTINGTON THEATRE COMPANY INC•Boston, MA

7d•$20 - $24•Onsite

About The Position

The Assistant Company Manager supports the Company Manager in all aspects of assisting Huntington Theatre Company artists during their residence in Boston. The role arranges artist travel, housing, transportation, healthcare support, and other services, and provides responsive customer service during rehearsals and performances, including emergency support on evenings and weekends. The position also maintains artist housing, coordinates vendors and apartment maintenance, processes purchase records, and supports company events and ticket requests. Rehearsal and performance coverage is shared with the Company Manager.

Requirements

Excellent written, verbal, and interpersonal communication skills.
Demonstrated organizational abilities and initiative.
Ability to manage multiple tasks simultaneously and respond quickly and appropriately to guest artists’ personal needs.
Proficiency with Microsoft Word and Excel.
Experience with a calendar program such as MS Outlook.
Ability to lift boxes weighing up to 50 pounds and walk up to one mile between venues and artist housing.

Nice To Haves

Previous experience in a professional theater.
Knowledge of Actors’ Equity Association (AEA), United Scenic Artists (USA), and Stage Directors and Choreographers Society (SDC) rules and policies.
Proficiency with Tessitura ticketing software.
Knowledge of Boston amenities and housing.

Responsibilities

Book travel for visiting artists within a predetermined budget.
Arrange housing for visiting artists and maintain paperwork detailing artist housing and travel.
Greet guest artists upon arrival in Boston and attend to artists’ needs during rehearsals and before performances.
Respond to artists’ questions and concerns and provide customer service and support, including responding to emergency inquiries on evenings and weekends.
Maintain 16 leased artist apartments by arranging cleaning and ensuring linens, appliances, and other items are maintained.
Purchase replacement furniture and apartment furnishings within budget limitations.
Coordinate apartment repairs and maintenance with building management.
Communicate apartment policies, inspections, and maintenance information to artists.
Book corporate rental housing and hotel rooms when leased apartments are occupied.
Negotiate with vendors, including cleaning services, hotels, and corporate housing providers.
Provide or coordinate transportation for artists to healthcare facilities during emergencies and non-emergencies.
Maintain a list of local medical specialists and coordinate care for artists who are sick or injured while in residence.
Support artists who are sick while staying in company housing.
Assist artists with the workers’ compensation process in coordination with Human Resources.
Maintain receipts and log credit card purchases with accurate coding in Ramp accounting software.
Purchase and coordinate refreshments for tech rehearsals, birthdays, closing performances, and occasional meetings.
Purchase and coordinate meals for cast and crew between performances as needed.
Assemble welcome materials and bags, and opening-night gifts.
Liaise with the Box Office and guest artists to fulfill ticket requests.
Coordinate Company Management department activities with other organizational departments.
Adhere to Huntington policies and procedures, work safely, maintain a positive and respectful attitude, communicate with the supervisor, manage time and workload efficiently, attend work consistently and punctually, meet productivity standards, participate in Huntington events as needed, and perform other assigned duties.