Assistant Community Center Manager

City of Overland Park•Overland Park, KS

About The Position

The City of Overland Park is hiring a full-time Assistant Community Center Manager in the Parks and Recreation Services Department. The role assists the Manager with day-to-day operations of the Matt Ross and Tomahawk Ridge Community Centers, including budget preparation, policy and procedure development, employee supervision, programs and rentals, facility maintenance, and fitness equipment purchasing, replacement, and maintenance. The Assistant Manager plans, coordinates, implements, and evaluates recreation offerings, community service programs, and special events. Responsibilities span youth programming, facility rentals, fitness initiatives, contractual offerings, and Community Center operations. The position supervises assigned programs and events, supports patrons and facility operations, prepares reports and promotional materials, monitors budgets and financial records, manages the online registration system, and coordinates program and event marketing. The employee must work the days and hours needed to carry out assigned responsibilities, including on-call work, evenings, and weekends depending on business needs. The position has a variable full-time schedule. There is no City residency requirement. Applicants must be legally eligible to work in the United States. Selection is contingent on passing a background check, drug screen, physical exam, and essential functions test.

Requirements

Bachelor's degree in parks and recreation administration or a related field, or an equivalent combination of education and experience.
Possess an appropriate valid driver's license and maintain an insurable driving record.
Possess, or be able to obtain and maintain, CPR and First Aid certifications within six months of hire.
Two years of increasingly responsible community recreation program, operations administration, or event management experience.
Analytical, research, data interpretation, conceptualization, and formal recommendation-writing skills.
Presentation, spreadsheet, and word-processing software skills.
Facilitation skills, including curriculum or agenda development, marketing, group focus, group decision-making, and encouraging participation.
Human relations and interpersonal skills.
Leadership skills, including strategic planning, goal setting, assessment, collaboration, and complex decision-making.
Project management skills, including organization, coordination of duties, and accomplishment of goals.
Working knowledge of public sector administration.
Public speaking and presentation skills.
Supervisory skills, including motivation, delegation, and evaluation.
Time management skills, including managing multiple concurrent projects and meeting deadlines.
Written and oral communication skills.
Ability to meet deadlines; exercise diplomacy and judgment; train and guide others; and recognize and protect confidential information.
Ability to prioritize multiple tasks; read and comprehend federal, state, and local policies and regulations; and understand building plans and specifications.
Ability to carry out oral and written instructions, work independently, and work in a hectic environment with many interruptions.
Ability to analyze information and recommend possible solutions, learn and understand PC software applications, and recognize alphabetic and numeric information.
Ability to reach, stand, crawl, bend, stoop, climb, push, and pull; make and receive phone calls; identify and distinguish colors; distinguish smells; operate City vehicles; and work in confined spaces.
Hand-eye coordination adequate to input data on a computer and typewriter.
Ability to lift 25 pounds and transport it 25 feet, and push or pull up to 30 pounds.
Must successfully pass a background check, drug screen, physical exam, and essential functions test.
Must be legally eligible to work in the United States and provide proof of eligibility if selected for hire.

Nice To Haves

Two years of supervisory experience preferred.

Responsibilities

Assist the Manager with day-to-day operations of the Matt Ross and Tomahawk Ridge Community Centers.
Assist in developing and preparing annual budgets and developing and implementing Community Center policies and procedures.
Recruit, coordinate, train, and supervise part-time employees in assigned areas.
Develop and assist with programs and rentals, and coordinate general maintenance of Community Centers.
Oversee replacement, purchase, and contracts for fitness equipment, and supervise technicians responsible for its care and maintenance.
Plan, design, coordinate, implement, and evaluate recreation offerings, community service programs, and special events, including youth programming, facility rentals, fitness initiatives, contractual offerings, and Community Center operations.
Supervise and monitor day-to-day operations of assigned programs and events, including site visits, member satisfaction, policy implementation and interpretation, staff training and scheduling, staff evaluation, and hiring and disciplinary recommendations.
Assist with front desk and room setup duties, including covering shifts as needed.
Assist patrons and monitor activity areas to ensure a safe and healthy environment; enforce established rules and regulations.
Prepare operating, activity, and performance measurement reports, promotional materials, agenda items, and other documents.
Assist in developing, recommending, and implementing Community Center goals, objectives, policies, procedures, and work standards.
Assist with budget preparation and cost estimates; monitor expenditures, prepare purchase requisitions, and order necessary supplies and materials.
Assist with managing vendor and service contracts.
Manage the online registration system.
Direct facility rental and registration operations, ensuring accurate accounting and maintenance of program financial records.
Assist with developing and coordinating marketing communications for programs and events.
Perform other related duties as required.