Assistant, Business

Definity Insurance Company • Toronto, ON

23d • CA$51,300 - CA$94,400 • Hybrid

About The Position

The Business Assistant provides high-level executive, administrative and strategic support to the SVP, Chief Actuary. This role requires an exceptionally organized, proactive and discreet professional who can manage complex schedules, coordinate cross-functional communications, and assist in the preparation of sensitive reports. The ideal candidate will act as a seamless extension of the SVP, Chief Actuary, anticipating needs, streamlining workflows, and ensuring the efficient operation of the Corporate Actuarial senior leadership team.

Requirements

• Minimum of 5+ years of experience supporting C-level or Senior Vice President executives, preferably within the insurance, financial services or corporate risk sectors.
• Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Word) and executive calendar management tools.
• Proven ability to handle highly sensitive financial, regulatory, and organizational data with integrity.
• Exceptional attention to detail, particularly when proofreading reports containing financial figures and data models.
• Ability to anticipate the SVP, Chief Actuary’s needs, identify potential scheduling or project conflicts, and resolve them independently.
• Outstanding written and verbal communication skills, with the ability to interact professionally with board members, executives, and external regulators.
• Excellent organizational and time management skills. You’re a superior planner, organizer and coordinator.
• Self-starter that works well independently with minimal direct supervision
• Successful clearance of background checks (including criminal checks and leadership references).

Nice To Haves

• Bachelor’s degree in Business Administration, Finance, or a related field is preferred.
• Familiarity with financial/actuarial terminology is a significant asset.

Responsibilities

• Manage the SVP, Chief Actuary’s calendar, prioritizing urgent requests and aligning schedules with business priorities.
• Coordinate executive and departmental meetings, including agendas, materials, minutes, and action item tracking.
• Oversee inbox management, draft correspondence, and escalate urgent regulatory or financial matters as needed.
• Arrange travel, prepare and reconcile expense reports, and provide day-to-day administrative support.
• Prepare, edit, and format key documents, including Board materials, regulatory filings, reports, and presentations.
• Act as the primary liaison between the SVP, Chief Actuary, internal stakeholders, external partners, and regulatory bodies.
• Support reporting, project tracking, KPI monitoring, system access management, and onboarding/offboarding activities.
• Lead event coordination and champion technology adoption and process improvements to enhance team efficiency and collaboration.

Benefits

• Hybrid work schedule for most roles
• Company share ownership program
• Incentive Program - Eligible employees may participate in various incentive plans which are paid out at the discretion of the company and subject to individual and company performance.
• Pension and savings programs, with company-matched RRSP contributions
• Paid volunteer days and company matching on charitable donations
• Educational resources, tuition assistance, and paid time off to study for exams
• Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents
• Wellness and recognition programs
• Discounts on products and services

What This Job Offers

• Job Type: Full-time
• Career Level: Senior