ASSIST BUREAU CHIEF BUSINESS OPERATIONS - Central Office (Tallahassee)

State of Florida • Tallahassee, FL

4d • Onsite

About The Position

The Florida Department of Corrections is hiring a supervisory Assistant Bureau Chief of Business Operations for its Facilities Management and Building Construction Division in Tallahassee, Florida. The position is responsible for the division’s financial management and assists the Chief of Business Operations with administrative, financial, consultative, operational, and reporting functions. It independently applies financial management concepts, principles, theories, and technical skills in accordance with sound management practices.

The incumbent serves as a liaison between the division and other organizational units, managers, and executives, and works with staff and supervisors to achieve fiscal facility management and building construction goals. The role monitors the division’s budget and expenditures for statewide construction and maintenance activities and projects. In the Chief’s absence, the Assistant Bureau Chief assumes the Chief’s responsibilities, including resolving matters within the Chief’s delegated authority.

This is a Select Exempt position and is not eligible for telework. The employee must report to the FDC office in the area served. Applicants must pass a Level 2 background check and be authorized to work in the United States.

Requirements

• Six years of experience in accounting, finance, budget, public administration, or communications; a degree may substitute year for year for up to four years of experience.
• State of Florida Financial Programs experience.
• Florida Certified Contract Manager (FCCM).
• MFMP experience.

Nice To Haves

• Experience in construction and/or maintenance cost accounting.
• Experience preparing financial management reports and reconciling accounts.
• Florida Certified Contract Negotiator (FCCN).

Responsibilities

• Assist the Chief of Business Operations with administrative, financial, consultative, operational, and reporting functions.
• Monitor the division’s budget and expenditures for statewide construction and maintenance activities and projects.
• Serve as a liaison between the division and other organizational units, managers, executives, subordinates, and supervisors.
• Assume the Chief of Business Operations’ responsibilities during the Chief’s absence, including resolving issues within the Chief’s delegated authority.
• Oversee and maintain databases for division maintenance and construction projects, ensuring accurate status tracking, allocation history, and monthly updates.
• Lead data gathering, analysis, and organization for electronic files; apply research techniques; and prepare reports and spreadsheets.
• Manage tracking and reconciliation of discretionary repair expenditures, monitor financial activities, and train staff on proper procedures.
• Prepare Fixed Capital Outlay budget requests and operational plans, organize and distribute data, and manage project closeouts.
• Oversee the creation and updating of project budget spreadsheets, monitor General Revenue budgets, and manage field office consultant positions.

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental dental, vision, life, disability, and hospitalization insurance.
• Tuition-free college courses.
• Florida Retirement System pension plan.
• Florida Retirement System investment plan (401(k)-type retirement plan).
• Deferred Retirement Option Program (DROP).
• Deferred compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed