Assistant, Applied AI & Operations

Arc Fund Manager LLC • New York, NY

15d • $95,000 - $125,000

About The Position

Arc is seeking an intellectually curious, rigorous, highly organized, discreet, creative, and proactive Assistant, Applied AI & Operations to provide high-level administrative, professional, and personal support to the company’s founders. The role helps manage priorities, drive projects forward, and ensure consistent follow-through across business and personal matters, often with limited guidance. The assistant will develop an understanding of business priorities, manage busy calendars and an active inbox, synthesize information, identify matters requiring attention, track commitments and decisions, and independently move appropriate tasks and projects forward. The position requires sound judgment and utmost discretion when handling highly confidential and sensitive information.

Arc is active in venture capital, opportunistic real estate, and family office activities. The role supports the Founders’ venture capital portfolio and US real estate developments, as well as family office, philanthropic, and personal activities. Responsibilities span strategic coordination and research through practical office and personal support, including routine administrative tasks and errands. The assistant will use generative AI tools responsibly to improve work quality and efficiency, with appropriate attention to confidentiality, accuracy, and human verification.

Requirements

• Bachelor’s degree or equivalent experience.
• At least 3 years of relevant experience supporting senior executives, founders, principals, or similarly demanding leaders, or comparable experience in executive support, project management, or operations.
• Excellent attention to detail, strong organizational skills, and proactive problem-solving ability.
• Ability to independently coordinate projects, determine next steps, and keep work moving when instructions or information are incomplete.
• Excellent written and oral communication, including the ability to synthesize substantial amounts of information quickly and accurately.
• Ability to prioritize, multitask, follow through and report back, and manage time effectively.
• Ability to work independently and as part of a team.
• Ability to handle highly confidential or sensitive business or personal matters with discretion.
• High degree of proficiency in MS365, SharePoint, and Teams.
• Ability to remain calm under pressure.
• Ability to quickly and accurately analyze problems and identify appropriate solutions.
• Willingness to move comfortably between higher-level work and routine administrative or office tasks as circumstances require.

Nice To Haves

• Experience working with international colleagues and across time zones.

Responsibilities

• Manage the Founders’ professional and personal calendars, appointments, commitments, and tasks, including complex scheduling across international time zones; assess competing demands and help align their time with priorities.
• Arrange Founder travel and meeting logistics, agendas, written materials, and related details; gather and synthesize background information and identify open issues, decisions, and follow-up needs.
• Coordinate selected projects and initiatives for the principal Founder by establishing next steps, tracking tasks and deadlines, coordinating with others, and following up. Projects may involve venture capital, real estate, family office, philanthropic, operational, or personal activities.
• Use modern generative AI tools responsibly for research, correspondence, meeting preparation, document review, information synthesis, task management, and other suitable workflows; identify opportunities to improve workflows while exercising sound judgment about confidentiality and accuracy.
• Track important commitments, decisions, requests, and tasks involving the Founders and Arc team; surface matters requiring attention and follow up with colleagues to keep issues from being overlooked.
• Manage an extremely active inbox with the principal Founder by reviewing and prioritizing communications, synthesizing complex information, drafting or responding to correspondence when appropriate, identifying action items, and ensuring timely follow-up.
• Conduct requested research and gather information on business, operational, personal, and other matters; prepare clear summaries and, where appropriate, identify options, considerations, and recommended next steps. Verify AI-assisted work products through detailed human review.
• Provide administrative, personal, and practical support to keep the Founders and office functioning smoothly, including ordering or bringing in lunch, setting up and clearing meetings, handling dishes, maintaining supplies, running occasional errands, organizing materials, making reservations, coordinating purchases, and assisting with household-related matters.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level