Assistant Apartment Manager

Reeder Management, Inc. • Port Orchard, WA

2d • $24 - $39 • Onsite

About The Position

The Assistant Apartment Manager works with the On-Site Manager to help maintain apartment communities for a property management firm. The role supports leasing and tenant screening, responds to tenant concerns, enforces lease agreements, collects rent and deposits, assists with vendor invoices and service arrangements, prepares lease renewals, and performs administrative and recordkeeping duties. The position also supports financial reporting and provides updates to the Property Supervisor while complying with applicable laws and regulations, including Fair Housing, zoning, and safety requirements.

The role is based at Forest Song in Port Orchard, Washington. It is full-time, with 30 or more hours per week, and requires travel up to 25% using reliable transportation. Work is generally performed in an office and outdoors in varying weather conditions; occasional travel to a bank or corporate office and visits to multiple properties may be required. Weekend and evening work may be needed to meet deadlines.

Requirements

• High school diploma or equivalent skill level.
• Valid Washington State Driver’s License and ability to meet the company’s vehicle insurance requirement.
• Reliable transportation and ability to drive up to 25% of the time for bank trips, showings, and supply runs.
• Ability to read and interpret documents such as safety rules, SOPs, and instructions; write routine reports and correspondence; and speak effectively before groups of customers.
• Ability to calculate discounts, interest, and percentages and apply basic algebra and geometry.
• Ability to follow written, oral, or diagrammed instructions and solve problems involving several concrete variables in standardized situations.
• Ability to identify problems, gather information, and offer solutions.
• Knowledge of Microsoft Office products and ability to learn property management software.
• Ability to carry materials weighing up to 25 pounds, climb stairs, lift arms above the head to post notices, and regularly sit, stand, and walk on uneven terrain.
• Ability to work weekends and evenings as needed to meet deadlines.
• Ability to visit multiple properties within a day when required.

Responsibilities

• Assist the On-Site Manager with leasing and screening new tenants, addressing tenant concerns, and enforcing lease agreements.
• Show apartments to prospective tenants and explain occupancy terms.
• Inform prospective tenants about nearby schools, shopping malls, recreational facilities, and public transportation.
• Rent or lease apartments, collect required security deposits, and complete lease forms outlining occupancy terms and conditions when required.
• Collect rent payments, ensure tenant accounts are up to date, and make necessary bank deposits.
• Assist the On-Site Manager with entering vendor invoices and checking their accuracy and legitimacy.
• Arrange services such as trash collection, extermination, and carpet cleaning.
• Prepare lease renewals.
• Perform administrative tasks, including answering calls and emails, responding to tenant inquiries, and maintaining office supplies.
• Assist the On-Site Manager with maintaining accurate records, preparing financial reports, and providing regular updates to the Property Supervisor.
• Comply with applicable laws and regulations, including Fair Housing rights, local zoning, and safety regulations.
• Read and interpret safety rules, SOPs, and instructions; write routine reports and correspondence.
• Calculate figures and amounts such as discounts and percentages used to charge or credit tenants.
• Perform other duties as assigned.

Benefits

• Medical and dental plan, effective the first day of the month following 60 days of employment.
• Company contribution of $650 per month toward medical benefits.
• 120 hours of PTO in the first year for employees working 40 hours per week, prorated based on hours worked.
• Eight full-day and two half-day paid holidays each year.
• Mileage reimbursement may be available depending on the role.
• Discretionary bonuses may be available.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED