Assistant Administrative - Newark, CA

Military Spouse Corporate Career Network • Newark, NJ

6d • Onsite

About The Position

The Assistant Administrative is a member of an office support team responsible for providing administrative and material support to Pilots. The Assistant has face-to-face and electronic mail interaction with the Pilot population and other JetBlue support offices.

Requirements

• High School Diploma or General Education Development (GED) Diploma
• One (1) year of administrative support experience
• Strong knowledge of Microsoft Excel, Microsoft PowerPoint, Microsoft Word, and Outlook
• Demonstrating time and organizational management skills when dealing with constant time sensitive requests
• Experience organizing/coordinating projects while providing exceptional customer service
• Able to effectively manage sensitive and confidential information in a professional manner
• Willingness to work in a dynamic environment and adapt to the daily needs of the operation
• Available for occasional overnight travel (10%)
• Must pass a ten (10) year background check and pre-employment drug test
• Legally eligible to work in the country in which the position is located
• Authorization to work in the US is required. This position is not eligible for visa sponsorship

Nice To Haves

• Associate’s degree in Business or related field
• Excellent written and verbal communication skills
• Excellent organizational skills
• Excellent team spirit and motivation
• Working knowledge of Microsoft SharePoint, InfoPath and Access
• Able to understand complex Pilot work rules and apply that knowledge to pay and schedules

Responsibilities

• Pilot leave of absence and On the Job Injury (OJI) coordinator
• Administratively responsible for maintaining Pilot dependability and performance documentation, as well as managing the associated Crewmember electronic files
• Assist in coordination of changes to pilot schedules, qualifications, pay, and dependability
• Processes expense reports for Pilots
• Administers parking program
• Distributes mail and email notifications to Pilots
• Creates informational items for updates, newsletters, and emails
• Interfaces with different departments in support of Pilot requirements or needs
• Prioritizes, assigns, and tracks work requests to different departments in support of Pilot requirements
• Plans and sets up meetings and events/functions for Pilots and Supervisory Crew
• Orders office materials and pilot supplies
• Other duties as assigned

Benefits

• access to healthcare benefits
• a 401(k) plan and company match
• crewmember stock purchase plan
• short-term and long-term disability coverage
• basic life insurance
• free space available travel on JetBlue

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED