Administrative Professional - Torrance, CA

CMA CGM•Torrence, CA, CA

2d•$62,000 - $68,000•Onsite

About The Position

We are seeking a highly organized, proactive, and detail-oriented Administrative Professional to provide advanced administrative and operational support to a Project Director leading a large-scale, complex event. This role operates in a fast-paced, high-visibility environment and requires strong judgment, discretion, and the ability to manage competing priorities with minimal supervision. The ideal candidate is a trusted partner who can anticipate needs, streamline operations, and ensure seamless coordination across internal teams and external stakeholders.

Requirements

3–5+ years of administrative experience supporting senior leaders or complex projects
Experience in a fast-paced, high-volume, or large-scale program environment preferred
Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools
Strong organizational, time management, and prioritization skills
Excellent written and verbal communication skills
Ability to work independently, exercise sound judgment, and manage multiple priorities simultaneously
High level of discretion and professionalism

Responsibilities

Provide high-level administrative support to the Project Director, including managing complex calendars, prioritizing commitments, and ensuring alignment with strategic priorities
Act as a liaison between the Project Director and internal/external stakeholders, managing communications with professionalism and discretion
Prepare, edit, and format presentations, reports, briefings, and correspondence for executive-level audiences
Track key deliverables, deadlines, and action items across multiple workstreams, ensuring timely follow-up
Plan and coordinate meetings, workshops, and large-scale project sessions, including logistics, agendas, materials, and minutes
Support coordination of multi-functional meetings across different time zones and stakeholder groups
Assist in organizing internal events, leadership sessions, and operational reviews
Manage travel arrangements, expense reporting, and procurement activities in accordance with company policies
Maintain organized filing systems, project documentation, and records (digital and physical)
Support onboarding logistics for new team members and consultants
Monitor and order office and project-related supplies as needed
Assist with tracking budgets, invoices, and vendor coordination activities
Compile data, analyze information, and generate reports to support decision-making
Support cross-functional coordination by ensuring information flow and alignment across teams
Contribute to process improvements, helping to streamline administrative and operational workflows
Handle sensitive and confidential information with a high degree of professionalism
Draft and manage communications on behalf of the Project Director
Screen and prioritize incoming requests, inquiries, and issues

Benefits

Competitive Paid Time Off
401(k)
Health insurance
Employee benefits platform with discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands
Pet insurance
Multiple health plans (company contribution to health savings account)
Prescription coverage
Dental coverage
Vision coverage
Company paid life insurance
Company paid accident insurance
Company paid short-term disability coverage
Company paid long-term disability coverage
Employee assistance plan
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan
Company match for 401(k)
Flexible Paid Time Off programs
Company paid holidays
Tuition reimbursement program