Asset Systems Management Analyst- Public Works (0926)

Coconino County•Flagstaff, AZ

14h•Onsite

About The Position

Under general supervision, performs work of moderate difficulty in the administration, configuration, implementation, integration, maintenance, and continuous improvement of Public Works asset management systems. This role involves managing software, coordinating GIS integrations, database maintenance, and automation efforts. The analyst will collaborate with various teams to identify business requirements, improve workflows, develop reports and dashboards, and perform system audits. Additionally, the position involves developing business processes, providing user training and support, and researching software trends for continuous improvement. Essential functions include driving, working with and around others, working with frequent interruptions, repetitive motion for computer work, and requiring visual acuity, color vision, hearing, speech, and touch.

Requirements

Bachelor’s degree in business administration, information systems, geographic information systems, engineering, public administration, or a related field.
Three (3) years of progressively responsible experience supporting asset management, business systems analysis, GIS-integrated systems, or Public Works operational systems.
Any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.
Working knowledge of Enterprise asset management systems and work order management systems.
Working knowledge of Public Works operations, including transportation, fleet, facilities, and heavy equipment maintenance activities.
Working knowledge of Database structures, relational databases, GIS integration concepts, and data management best practices.
Working knowledge of Business process analysis, workflow development, and continuous improvement methodologies.
Working knowledge of Reporting platforms, dashboards, key performance indicators, and data analytics tools used to support operational decision-making.
Skill in administering, configuring, troubleshooting, and maintaining asset management and operational business systems.
Skill in developing reports, dashboards, queries, and analytics using SQL, reporting software, and enterprise applications.
Skill in analyzing business processes and implementing technology-based solutions to improve operational efficiency.
Skill in training and supporting technical and non-technical users in the use of enterprise software systems and applications.
Skill in project coordination, vendor collaboration, and managing multiple priorities and deadlines in a dynamic operational environment.
Skill in supervising, coordinating, and training staff in the use of asset management systems and business processes.
Ability to evaluate operational needs and translate business requirements into effective system configurations and workflows.
Ability to analyze data, identify trends, and develop recommendations supporting asset lifecycle and capital planning decisions.
Ability to communicate effectively both orally and in writing with staff, management, vendors, and external stakeholders.
Ability to establish and maintain effective working relationships with individuals from diverse professional and technical backgrounds.
Ability to work independently, exercise sound judgment, and manage sensitive or confidential information appropriately.
Ability to supervise, mentor, and coordinate assigned staff, consultants, and contractors supporting asset management system operations and continuous improvement initiatives.

Nice To Haves

Experience with Public Works operations, GIS-integrated systems, databases, SQL, or enterprise asset management software is highly desirable.
Experience administering or supporting enterprise asset management or work order management systems.
Experience developing reports, dashboards, queries, or data analytics using SQL or similar tools.
Experience with relational databases or GIS-integrated systems.
Experience with business process analysis and workflow improvement.
Experience coordinating software implementations, integrations, upgrades, or testing.
Experience providing system training and end-user support.
Experience coordinating technology projects, vendors, consultants, or cross-functional teams.

Responsibilities

Administers, configures, maintains, and supports Public Works asset management systems and related applications.
Manages software by developing frameworks, managing user rights and collaborating with GIS staff to integrate updated GIS data.
Identifies and coordinates GIS integrations, database maintenance, and automation efforts supporting asset management activities.
Coordinates non-GIS system implementations, upgrades, integrations, testing, and ongoing optimization efforts.
Collaborates with operational divisions, Information Technology, Geographic Information Systems, vendors, and end users to identify business requirements and improve workflows.
Develops, maintains, and monitors reports, dashboards, work orders, performance metrics, and asset data standards.
Performs system audits, data validation, and quality assurance activities to improve data accuracy and consistency.
Develops and documents business processes, procedures, training materials, and system standards.
Provides user training, technical support, troubleshooting, and guidance for system functionality and best practices.
Supports asset lifecycle planning, rehabilitation prioritization, and capital improvement planning through data analysis and reporting.
Researches software trends, emerging technologies, and industry best practices to support continuous improvement initiatives.
Prepares technical, statistical, and narrative reports, correspondence, and presentations.
Supervises assigned staff, consultants, or contractors as assigned.