Asset Specialist I

University of Florida•Gainesville, FL

1d•$17 - $20

About The Position

The Asset Specialist I supports sales operations and customer service for surplus property. The role processes Buy Now sales, assists customers with purchases, creates sales receipts, processes electronic credit card payments, records transactions in MyAssets and other applicable systems, and maintains sales documentation. The position also assists customers in showroom and controlled warehouse areas according to warehouse policies and safety procedures, responds to routine inquiries, explains purchasing procedures, and handles or triages incoming phone calls and emails. The role supports auctions and specialized sales by preparing and posting auction items on approved platforms, verifying payments before property release, coordinating customer pickups with warehouse staff, and assisting with sales of vehicles, bicycles, and other specialized surplus property. It may also support donation activities, marketing, and communications about sale procedures and surplus events. The Asset Specialist I maintains sales records, reconciles documentation, supports inventory research related to sales, and helps ensure property is released only after required payment, documentation, and approvals are complete. The position follows University procedures for surplus property, payment, records management, confidentiality, and customer access, and escalates discrepancies, customer issues, or potential compliance concerns to the appropriate supervisor. The role also provides cross-functional operational support to other UF Surplus functions as business needs require. This may include warehouse logistics, customer pickups, auction preparation, IT asset intake or repair workflow support, recycling, inventory review, departmental transfers, special projects, and other activities needed to maintain operational continuity.

Requirements

High school diploma or equivalent and one year of relevant experience; appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Valid State of Florida Driver License.
Upload a cover letter and resume to be considered.

Nice To Haves

Knowledge and experience in warehouse operations.
Experience using inventory management software and barcode scanning systems.
Experience using online auction platforms and payment platforms.
Knowledge of warehouse safety standards.
Strong organizational, communication, and problem-solving skills.
Forklift certification and experience operating commercial vehicles.
Completed OSHA safety training.
Ability to prioritize multiple assignments while maintaining accuracy.
Ability to communicate effectively with employees, departments, vendors, and customers.

Responsibilities

Process Buy Now sales and assist customers purchasing surplus property.
Create customer sales receipts, process electronic credit card payments, record sales transactions in MyAssets and other applicable systems, and maintain accurate sales documentation.
Assist customers in showroom and controlled warehouse areas in accordance with warehouse policies and safety procedures.
Provide customer service to campus departments and the public, respond to routine inquiries, explain purchasing procedures, and answer or triage incoming phone calls and emails.
Assist with preparing and posting auction items on approved auction platforms.
Verify auction payments before property release and coordinate customer pickups with warehouse staff.
Support sales of vehicles, bicycles, and other specialized surplus property.
Assist with donation activities, marketing support, and communication of sale procedures or upcoming surplus events as assigned.
Maintain sales records, reconcile sale documentation, and support inventory research related to sales activity.
Help ensure property is released only after required payment, documentation, and approval steps are complete.
Follow University surplus property, payment, records management, confidentiality, and customer access procedures.
Identify and escalate discrepancies, customer issues, or potential compliance concerns to the appropriate supervisor.
Provide operational support to other UF Surplus functions as needed, including warehouse logistics, customer pickups, auction preparation, IT asset intake or repair workflow support, recycling, inventory review, departmental transfers, and special projects.