Asset Management Program Analyst

Co-operative Housing Federation BC•Vancouver, BC

1d•Hybrid

About The Position

CHFBC is a non-profit organization and the parent company that serves as the umbrella organization for this group of related enterprises, i.e. COHO Management Services and Community Land Trust (CLT). Our mission is to unite, represent, and serve our members to promote better housing conditions in BC. Our programs includes Member Engagement & Communications, Planning and Renewal, Co-op services, Education, Government Relations, and Group Buying. All of this, so that we can secure affordable housing for our present and future generations. We are currently looking for an Asset Management Program Analyst (AMP Analyst) – someone who is an integral member of the team responsible for providing long-term planning services to member co-ops and community housing partners. The Asset Management Program Analyst (AMP Analyst) is an integral member of the Co-op Services team, and communicates with co-op boards, external contractors and other team members to develop comprehensive long-term plans for each client. The team contributes to plan analysis, develops renewal and financing schedules, document management, drafting the AMP report, and presenting the plan to the client. Where necessary, the AMP Analyst will assist with implementation which may include preparing for financing, assisting the co-op in obtaining approvals, member education and setting the stage for major construction. Additionally, the AMP Analyst may assist co-ops with energy benchmarking exercises and applying for grants both for studies and construction support. The AMP Analyst ensures that the program is delivered in accordance with contract terms and the standards of the Federation. If you are someone who is as comfortable with numbers as they are talking to co-op board members, apply today!

Requirements

Post-secondary diploma in business administration, building sciences, project management or equivalent experience
Minimum of three (3) years of experience writing and editing documents
Familiarity with building condition assessments and financial forecasting
Proficient in MS Office Suite of Applications
Strong presentation and communication skills (verbal and written)
Effective problem solving and conflict resolution skills
Creative problem solver and open to new ideas with strong multi-tasking and organizational skills
Excellent writing, proof-reading and presentation skills
Ability to communicate with, and present complex information to, a variety of audiences including excellent written and interpersonal skills necessary for achieving goals and resolving conflicts
Ability to understand financial data and draw conclusions
Excellent interpersonal skills

Nice To Haves

Reserve planning designation is highly desirable (CRP, ARP, etc.)
Familiarity implementing major construction projects or a background in building science is preferred
Knowledge of customer relationship management systems (such as Salesforce)
Exposure to the co-op housing sector (working, living or volunteering) or in other co-op enterprises, or willingness to learn about the co-op sector, and experience with buildings is definitely an asset
Experience in non-profit accounting/finance within a non-profit organization in BC would be considered an asset

Responsibilities

Review and analyze engineering reports prepared by external consultants
Liaise with co-op representative(s) and administrative staff to gather required documentation, digitize and format documentation (where necessary) and organize for use by contracted professionals
Develop long-term strategies for capital renewals and how co-ops can pay for required work
Collaborate with other team members during the development of long-term strategies, taking into consideration co-op finances, legal obligations and client preferences
Draft asset management plan reports based on Federation templates and standards
Attend co-op board meetings and promote the program and assist co-op boards in understanding the requirements of the asset management program
Attend co-op meetings and present workshops for individual client co-ops (which may involve meetings outside regular office hours and some travel)
Assist with maintaining of databases, spreadsheets, templates and other files
Provide updates to the Co-op Services Director and others on the status of each asset management plan anticipating problems that may arise that will impact the Federation’s relationship with the co-op or contracted professionals.
Assist client with implementation of major construction projects by: Preparing cash flow projections that can be reviewed by potential lenders or regulatory bodies (such as CMHC, The Agency for Co-operative Housing and BC Housing), Working with the co-op to tender for project management services, Assisting with scoping of project, Commissioning an appraisal or other ancillary reports, Helping select a quantity surveyor, Providing general information about construction processes, Providing other services as the long-term planning services evolve and supporting government relations efforts involving spreadsheets
Support CHF BC’s energy benchmarking and sustainability initiatives that connect to asset management planning
Maintain a current understanding of incentive and funding programs applicable to housing co-ops and assist co-ops with applying for funding programs