Asset Inventory Specialist

Confederated Tribes of Grand Ronde•Grand Ronde, OR

11d•Onsite

About The Position

Maintains all inventory records for capital and minor equipment assets, communicating, coordinating, and reconciling information with the Tribe’s inventory tracking system. Verifies proper classification of fixed high-risk assets. Assigns inventory barcode tags to all capital and minor equipment assets. Responsible for completing a physical inventory of Capital equipment on a bi-annual basis, including identifying equipment, tagging, and updating the inventory database. Maintains warehousing and surplus equipment inventory and records. Coordinates the distribution and redistribution of equipment and maintains historical files of all Tribal equipment. Reconciles the inventory system for the removal of equipment from inventory and coordinates distributions and disposals as needed. Reports capitalized equipment/asset financial information to the Finance Department. Ensures Federal and State grant property management compliance. Identifies, researches, and solves equipment inventory discrepancies. Coordinates the removal and moving of tribal property as requested by Tribal departments. Processes Purchase Orders in accordance with the Procurement Policy and Procurement Ordinance. Processes Travel Requests in accordance with the Travel Policy and GSA standards. Provides back-up support to department staff in their absence or as needed. Generates a variety of reports as requested. Performs a variety of other duties as assigned by supervisor.

Requirements

Requires a high school diploma or GED.
Requires one (1) year of administrative experience.
Requires ability to efficiently plan, schedule and accomplish a variety of activities and projects simultaneously and within appropriate time constraints.
Ability to use computer application software packages used for spreadsheets, databases and word processing applications.
Ability to be able to make decisions under pressure and time constraints.
Ability to make some decisions related to work order requests and follows standard practices, policies and procedures of the Tribe with minimal supervision.
Must maintain a valid Oregon Driver’s License (ODL).
Must meet company vehicle insurance requirements.
Must provide proof of personal vehicle insurance.

Nice To Haves

College course work in inventory management, purchasing, and computer training is preferred.
Procurement and inventory management experience is preferred.
General understanding of using Laserfiche to process travel requests.
Requires knowledge of inventory control and inventory control computerized database system preferred.
Ability to use Abilia to look up items needed to be inventoried and process Purchase Orders.
Ability to make decisions on where items should be coded in the tribe’s budget for purchasing.
Knowledge of and sensitivity to Native American culture required.

Responsibilities

Maintains all inventory records for capital and minor equipment assets.
Communicates, coordinates and reconciles information with Tribe’s inventory tracking system.
Verifies proper classification of fixed high-risk assets.
Assigns inventory barcode tags to all capital and minor equipment assets.
Completes a physical inventory of Capital equipment on a bi-annual basis including identifying equipment, tagging and updating inventory database.
Maintains warehousing and surplus equipment inventory and records.
Coordinates the distribution and redistribution of equipment.
Maintains historical files of all Tribal equipment.
Reconciles inventory system for the removal of equipment from inventory.
Coordinates distributions and disposals as needed.
Reports the capitalized equipment/asset financial information to the Finance Department.
Ensures Federal and State grant property management compliance.
Identifies, researches and solves equipment inventory discrepancies.
Coordinates removal and moving of tribal property as requested by Tribal departments.
Processes Purchase Orders in accordance with the Procurement Policy and Procurement Ordinance.
Processes Travel Requests in accordance with the Travel Policy and GSA standards.
Provides back-up support to department staff in their absence or as needed.
Generates a variety of reports as requested.
Performs a variety of other duties as assigned by supervisor.