ASSESSMENTS ADMINISTRATOR

Arizona Department of Administration • Phoenix, AZ

7d • $86,400 • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an experienced project manager to fill the Assessments Administrator position. This position spearheads the end-to-end management of projects focused on assessment and case planning tools. This role involves cross-functional leadership to drive the enhancement and delivery of intake and risk/needs assessment workflows while ensuring alignment with organizational methodologies and ADCRR standards. Directs small-to-medium-scale initiatives, overseeing timelines, risk mitigation, and reporting to ensure successful implementation. Serves as the primary liaison between internal stakeholders and external vendors, supporting assessment-related systems.

Requirements

• Project management principles
• Vendor management
• Assessment and case planning processes
• Organizational methodologies and tools
• ADCRR business units and workflows
• ADCRR policies and procedures
• Customer service
• Interpersonal, written, and verbal communication
• Project management
• Organizing and managing spreadsheets and associated data
• Preparing project documentation and reports
• Attention to detail
• Data interpretation and report writing
• Manage vendor performance and contractual obligations
• Coordinate and track assessment and case planning system changes
• Resolve conflicts
• Balance and prioritize multiple tasks with substantial data
• Work collaboratively with internal and external stakeholders
• Interpret business needs and translate them into system requirements
• Manage project documentation and support activities
• Possess and retain a current, valid class-appropriate driver’s license
• Complete all required training
• Successfully pass all necessary driver’s license record checks
• Maintain acceptable driving records
• Maintain the statutorily required liability insurance
• Take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Bachelor’s degree PLUS five (5) years of project and vendor management, coordination of vendor activities, administration of vendor contracts, and tiered support
• Arizona State Project Management certification
• Project Manager Institute (PMI) certification

Responsibilities

• Manages multiple small to medium-sized projects related to the development, enhancement, or implementation of intake and risk assessment tools, case planning processes, and associated system functionality
• Leverages subject matter expertise in assessment processes and organizational policy to optimize workflows and drive system improvements
• Develops, organizes, and maintains tracking for assessment and case planning system enhancements, vendor change requests, and related contracts
• Tracks vendor tickets and issues associated with assessment and case planning modules
• Creates, manages, and oversees project timelines, deadlines, risks, project plans, project activities, and documentation for various projects and initiatives
• Creates and manages reporting and Key Performance Indicators (KPI's)
• Works collaboratively with financial services on related project budgets and invoicing
• Communicates and builds relationships with vendors/vendors representatives and agency business units to support ongoing system functionality for assessments and case planning
• Clarifies business needs and ensures alignment
• Serves as a key point of contact for vendor teams supporting assessment-related systems
• Drives and travels for state business with possible overnight stays
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level