ASSESSMENT & NAEP, PROGRAM PROJECT SPECIALIST 2

Arizona Department of Administration • Phoenix, AZ

15d • $52,000 - $54,000 • Hybrid

About The Position

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents. This position will support the Deputy Associate Superintendent of Assessments and has the added responsibility of supporting the Division's administrative functions (budgets, web, procurement, data files). This position will also assist the Deputy Associate Superintendent of Accountability to maintain sound fiscal operations and implement best practices procedures. The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Requirements

• A minimum of two years supporting data and finance operations in an educational setting is required
• Applicants must have administrative experience
• Knowledge in Adult learning styles
• Knowledge in Fiscal management and budget preparation
• Knowledge in Standard accounting principles and procurement
• Knowledge in Monitoring and evaluating program effectiveness
• Knowledge in Arizona State statutes and federal regulations relating to budgets and funding
• Skills in Verbal and written communication
• Skills in Decision-making
• Skills in Problem-solving
• Skills in Organizational skills, including planning and prioritizing in the context of special projects, accounts, and conferences
• Skills in Conducting research
• Skills in Analyzing data
• Skills in Using data to make programmatic and fiscal decisions
• Skills in Using a procurement portal
• Skills in Intermediate skills in using Microsoft Word, Excel, and Outlook
• Ability to Identify a goal, create plans to achieve the goal, and ensure appropriate time and effort are allocated to complete the project
• Ability to Multi-task
• Ability to Work as a member of a team
• Ability to Develop reports and written procedures
• Ability to Provide attention to detail
• Ability to Provide high-quality customer service

Nice To Haves

• Post secondary education in accounting, finance, or organizational management
• Experience with State of Arizona procurement system

Responsibilities

• Developing and maintaining a system of budget controls
• Assisting in the maintenance of projects, special accounts, and conferences
• Coordinating meetings and travel logistics
• Assigning priorities and deadlines
• Coordinating activities within procurement systems
• Acting as liaison between the budget department and Deputy Associate Superintendents
• Handling confidential information
• Maintaining, updating and submitting budget amendments and other procurement items
• Preparing reports for various stakeholders
• Developing and implementing budget and accounting procedures
• Provide comprehensive, professional administrative support to the Deputy Associate Superintendent of Assessments to including: Coordination and management of an executive schedule; Support with articulate, professional communication to both internal and external stakeholders; Preparation for meetings, presentations, and travel; Preparation of State Board abstracts and documents; Implementation of ADE policy and procedures; and Coordination of work/project timelines developed in each section within the division; coordination of data reports
• Provide support to all assessments staff that including phone protocols, managing outlook for leadership staff, setting up professional development registration, record retention, ordering supplies, procurement procedures, yearly budget reporting, coordination of administrative support for agency wide events, procedures for new staff set-up, and support for new technology programs utilized by administrative support staff
• Provide ongoing essential, cohesive administrative and organizational support to the multiple federal and state grants along with federal and state laws managed within the assessments team
• Work with the division's Deputy Associate Superintendents or their designees to coordinate office moves, storage organization, and additional procedures that require a uniform system for the team
• Assist in the coordination and implementation of inter-agency activities that involve the assessments team

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Deferred compensation plan
• Wellness plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree