Art Product Data Coordinator

Four Hands•Austin, TX

10d

About The Position

The Product Data Coordinator is the entry point for product data work in the Art Studio. This role manages incoming requests from internal Art Studio teams and corporate departments and owns the accuracy of product specification sheets before they are submitted for upload into PLM, ERP, and QuickBase. Working under the direction of the Lead – Product Data and alongside the Product Data Specialists, the Coordinator verifies that styles, constructions, materials, and dimensions are complete and correct at the source, and executes audits requested across systems. This position requires strong organization, advanced Excel capability, and deep familiarity with product construction in a fast-paced make-to-order manufacturing environment.

Requirements

2+ years of experience in product data, data entry, operations coordination, or a comparable detail-driven role
Experience with Advanced Excel, including lookups, INDEX/MATCH, pivot tables, conditional logic, and data cleanup across large or multi-source files
Working knowledge of database structure—records and fields, unique identifiers, and parent/child relationships preferred
Familiarity with product construction: able to read and interpret dimensions, materials, finishes, and bills of materials, and to recognize when a spec is incomplete or inconsistent
Working knowledge of database structure—records and fields, unique identifiers, and parent/child relationships preferred
Strong written communication and the organization to manage a shared inbox and competing requests without losing track of status
High attention to detail and the discipline to follow established standards exactly
Exposure to PLM, ERP, or QuickBase, or comparable database/workflow systems along with understanding of ERP systems helpful
Experience in a manufacturing, production, or make-to-order environment preferred

Responsibilities

Own the department inbox and intake queue—logging, categorizing, and prioritizing incoming product data requests, and assigning each to the correct owner or workflow
Serve as the day-to-day point of contact for internal Art Studio teams and corporate departments on request status, required inputs, and turnaround expectations, tracking open items through completion and flagging aging or blocked requests to the Specialist or Lead
Build and maintain internal product specification sheets, capturing dimensions, materials, finishes, construction details, bill of materials components, and artist and image information
Verify that every spec sheet is complete, internally consistent, and traceable to approved development documentation before it is released for system upload, confirming that styles, construction methods, and material callouts are named and applied correctly
Return incomplete or non-conforming spec sheets to the originating team with specific corrections identified
Execute audits requested across PLM, ERP, and QuickBase, working from defined checklists to identify missing fields, mismatched attributes, and system-to-system inconsistencies
Compile audit findings into clear, actionable summaries and escalate recurring or systemic issues to the Specialist or Lead rather than applying one-off fixes
Maintain department trackers, logs, and reference files so request status, spec sheet versions, and audit history remain visible to the team
Apply advanced Excel skills—lookups, INDEX/MATCH, pivot tables, conditional logic, and data cleanup—and a working understanding of database structure, including unique identifiers, parent/child relationships, and how incomplete source data affects downstream systems
Other duties as assigned, in accordance with training and qualifications
Uphold the Core Values and be a valuable member of the Four Hands Team