Department Coordinator | Art, Art History, & Design

University of Notre Dame • Notre Dame, IN

1d • $23 • Onsite

About The Position

The Department of Art, Art History, and Design is seeking an organized, proactive, and service-oriented Department Coordinator to support the department’s faculty, staff, students, and academic programs. The Department Coordinator provides administrative support to the Department Chair and faculty across studio art, art history, and design. The department includes approximately 20 full-time faculty, 4 concurrent faculty, and 10 staff members working across multiple campus locations. This position manages a broad range of departmental functions, including budgets and purchasing, faculty and student employment, building operations, and academic program support. The role requires strong organization, attention to detail, sound judgment, and the ability to manage multiple priorities.

Requirements

• 1–2 years of administrative or related professional experience
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and ability to learn university administrative systems
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and respond effectively to interruptions
• Professional, service-oriented approach when working with faculty, staff, students, and campus partners
• Ability to work independently, exercise sound judgment, and solve routine problems

Nice To Haves

• Administrative experience in higher education or a similar environment
• Familiarity with university administrative, financial, or academic systems
• Experience supporting an academic department or multiple stakeholders
• Interest in or familiarity with art, art history, design, or related fields

Responsibilities

• Monitor and reconcile departmental accounts, expenses, and financial activity
• Process reimbursements, honoraria, check requisitions, and other payments
• Assist faculty and staff with budget systems, travel, purchasing, and related policies
• Prepare budget forecasts and the department’s annual non-regular budget submission
• Track funding and expenditures for BFA student awards
• Coordinate administrative processes related to faculty hiring, appointments, renewals, leaves, tenure, and promotion
• Support hiring of adjunct faculty and teaching scholars
• Coordinate visa-related processes for international faculty
• Maintain confidential personnel records and documentation
• Serve as a liaison with the Dean’s Office, Provost’s Office, and other university offices
• Coordinate day-to-day departmental office operations
• Work with campus partners on building maintenance and service needs
• Purchase materials, equipment, and supplies for Studio Art and Design
• Coordinate purchasing needs for adjunct faculty and graduate students
• Manage departmental keys and building access needs
• Assist undergraduate and graduate students with registration, eForms, course overrides, and other academic processes
• Support administrative needs related to study abroad courses
• Maintain graduate student stipend information
• Assist with major advising coordination
• Provide administrative support for program meetings, student activities, and the annual graduation reception
• Post student employment opportunities and process hiring requests
• Assist with student employee onboarding and approve hours
• Prepare reports, maintain records, and provide general administrative support to the department

Benefits

• The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed