Area Coordinator

Texas Health & Human Services Commission•Rusk, TX

10d•$3,101 - $4,366•Onsite

About The Position

The Administrative Assistant III - Area Coordinator performs journey-level administrative duties and technical program assistance to support unit operations. The position works under direct supervision and general supervision with moderate latitude to use initiative and independent judgment. It establishes and maintains record-keeping systems, manages confidential records, communicates with internal and external stakeholders, coordinates meetings and events, handles travel arrangements and reimbursement vouchers, and supports purchasing, reporting, audits, and office operations. The position requires regular, solid attendance and is not eligible for telework. Normal working hours apply, although flexibility, overtime, extended hours, alternate shift patterns, or alternate locations may be required, including for disaster response, recovery, or Continuity of Operations activities.

Requirements

At least two years of experience in a professional support role.
At least three years of experience working with Microsoft products such as Outlook, Excel, Word, and PowerPoint.
Knowledge of office practices, administrative procedures, business English, spelling and grammar, state travel policy and procedures, record keeping and filing systems, and HIPAA laws.
Skills in written and verbal communication, proofreading and editing, timekeeping, and Microsoft Office products.
Ability to implement administrative procedures and evaluate their effectiveness; interpret rules, regulations, policies, and procedures; communicate effectively; and train others.
Ability to work independently and as a team member, manage multiple projects and timelines, and prepare correspondence, forms, and requisitions.
Ability to maintain confidential information and secure documents.
Must pass fingerprint criminal background, pre-employment drug, and specified registry checks.
Must be at least 18 years old for employment at a state-operated facility.
Compliance with HHSC immunization policy and state hospital immunization procedures is required.
Applicants must meet Selective Service registration requirements if male and between ages 18 and 25.

Responsibilities

Establish, track, and maintain accurate, up-to-date, and secure internal records; manage confidential records in accordance with agency policies and regulations.
Communicate professionally with the public, internal staff, government agencies, and private organizations; respond to inquiries about agency rules, policies, and procedures.
Maintain inventory of office supplies, furniture, and equipment; obtain departmental goods and services using appropriate purchasing procedures.
Organize and coordinate meetings, conferences, and seminars, including scheduling, preparing agendas, arranging logistics, and providing event materials and follow-up.
Handle travel arrangements, travel requests, and reimbursement vouchers.
Monitor and initiate purchases of office supplies, training materials, and conference registrations.
Gather, review, and analyze documents and data; provide technical and administrative support; prepare and route reports and forms for leadership approval via electronic signature.
Review studies and documents for quality, accuracy, and compliance; assist with compiling information for audits, compliance checks, and reporting.
Maintain filing systems and manage incoming and outgoing communications, including answering calls, distributing mail, and directing inquiries.
Coordinate workflow between organizational units and help keep the office organized and functional.
Attend work regularly and perform other assigned duties, including supporting agency disaster response, recovery, or Continuity of Operations activation.