Archivist

Arizona Department of Administration • Phoenix, AZ

6d

About The Position

The Archivist supports the Archives branch and division by processing archival collections, providing reference and research services, and helping preserve and provide access to state records. The role includes working with paper and electronic records, updating and cleaning data in the ArchivEra content management system, and making collection information available to the public. The Archivist also assists the Lead Archivist with projects, including group processing, presentations, major tasks, and advanced research; provides reference services in the Archives Reading Room and online; supports outreach activities, especially Archives Month in October; and consults with state and local government agencies about maintaining and transferring permanent records under state guidelines and standards. Other related duties may be assigned.

This position is supported by Library Services and Technology Act (LSTA) grant funding and is established for the period of grant funding. Continued employment is not guaranteed and depends on funding availability, grant requirements, and project needs. The job is based at 1901 W Madison St, Phoenix, Arizona. The State of Arizona may offer remote work as a management option, with work performed within Arizona unless an exception is authorized.

Requirements

• Master’s degree in history or a Master of Library and Information Science, and three years of experience in records management, historical research, or technical archivist work.
• Graduate studies in a closely related field may substitute for required experience on a year-for-year basis; combinations of training and experience that meet the KSAs may also be substituted.
• Knowledge of archive content management systems, specifically the ArchivEra-based ASK system.
• Knowledge of XML and HTML.
• Knowledge of online archives best practices and principles.
• Knowledge of computer terminals and software such as Word, Excel, Access, and PowerPoint.
• Knowledge of Arizona history and resources for conducting research in Arizona history, and advanced writing skills.
• Familiarity with trends in electronic records.
• Skill in appraising and accessioning archival material.
• Skill in conducting reference interviews and determining patron needs.
• Skill in proper handling of archival materials, customer service, and social media.
• Ability to lift boxes weighing 20–30 pounds.
• Ability to access archival collections in cold, climate-controlled PODS using OSHA-approved ladders.
• Ability to support a diverse, multicultural workforce and contribute to an inclusive work environment free from discrimination.
• Valid Arizona driver’s license is a selective preference.
• Newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Valid Arizona driver’s license.

Responsibilities

• Process archival collections, including paper records, and update the content management system so changes are available to the public.
• Assist the Lead Archivist with projects such as group processing, major tasks, presentations, and advanced research.
• Enter information into the content management system and clean up erroneous data.
• Provide reference services to the public online and in person, including services for the Archives Reading Room.
• Conduct archival research and reference requiring knowledge of government organization and the classification, arrangement, and substance of archival records.
• Assist with outreach activities throughout the year, with a focus on Archives Month in October.
• Consult with state and local government agencies about maintaining and transferring permanent records in accordance with state guidelines and standards.
• Assist the Electronic Records team in processing, preserving, and providing access to electronic records.
• Perform other related duties as assigned, typically 5%–10% of the position.

Benefits

• Sick leave
• Vacation
• 10 paid holidays per year
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program)
• Health insurance
• Dental insurance
• Retirement plan through the Arizona State Retirement System
• Life insurance
• Long-term disability insurance
• Optional short-term disability insurance
• Optional deferred compensation plans
• Optional supplemental life insurance
• Remote work may be available as a management option

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level