Archivist

Arizona Department of Administration • Phoenix, AZ

1d • $46,820 - $51,388

About The Position

The Archivist supports the Arizona Secretary of State’s branch and division by processing and preserving archival collections, providing research and reference services, and making archival information available to the public. The role also supports electronic-records processing and access, assists the Lead Archivist with projects, and advises state and local government agencies on maintaining and transferring permanent records in accordance with state guidelines and standards.

This position is funded through the Library Services and Technology Act (LSTA) grant program. It is established for the period of grant funding and is subject to funding availability, grant requirements, and project needs; continued employment beyond the grant-funded period is not guaranteed. The position is based at 1901 W Madison St, Phoenix, Arizona. State employees may be eligible for remote work within Arizona, subject to management approval and applicable requirements.

Requirements

• Master’s degree in history or a Master of Library and Information Science, plus three years of experience in records management, historical research, or technical archivist work. Graduate studies in a closely related field may substitute for experience year for year; combinations of training and experience meeting the KSAs may also be substituted.
• Knowledge of the ArchivEra-based ASK archive content management system.
• Knowledge of XML and HTML.
• Knowledge of online archives best practices and principles.
• Knowledge of computer terminals and software such as Word, Excel, Access, and PowerPoint.
• Knowledge of Arizona history and resources for conducting research in Arizona history; advanced writing skills.
• Familiarity with trends in electronic records.
• Skill in appraising and accessioning archival material.
• Skill in conducting reference interviews and determining patron needs.
• Skill in proper handling of archival materials, customer service, and social media.
• Ability to lift boxes weighing 20–30 pounds.
• Ability to access archival collections in cold, climate-controlled PODS using OSHA-approved ladders.
• Ability to support a diverse, multicultural workforce and promote an inclusive work environment free from discrimination.
• Valid Arizona driver’s license (selective preference).
• Newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

• Process archival collections, including paper records, according to best practices; update the content management system and make changes available to the public.
• Provide archival research and reference services requiring knowledge of government organization and archival records, including services to the public in person and online.
• Enter information into the ArchivEra content management system and clean up inaccurate or errant data.
• Assist the Lead Archivist with group processing, major tasks, presentations, and advanced research.
• Consult with state and local government agencies about maintaining and transferring permanent records in accordance with state guidelines and standards.
• Assist the Electronic Records team with processing, preserving, and providing access to electronic records.
• Assist with outreach activities throughout the year, with a focus on Archives Month in October.
• Perform other related duties as assigned, typically 5%–10% of the role.

Benefits

• Sick leave.
• Vacation and 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Health and dental insurance.
• Retirement plan through the Arizona State Retirement System.
• Life insurance and long-term disability insurance.
• Optional short-term disability insurance, deferred compensation plans, and supplemental life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level