Archivist
About The Position
The Archivist I provides professional consulting services to help state agencies maintain records in accordance with statutory and regulatory requirements and best practices. The role works with agency personnel, researchers, and the public to provide access to records at the State Archives and State Records Center. This includes accepting records transfers, processing materials, creating and maintaining finding aids, and creating digital copies for access through ODL’s website and other online platforms. The Archivist also works with agencies to draft and review records disposition schedules and supports the Archives and Records Commission.
Requirements
- Master’s degree in archival administration, library science, history, political science, public administration, or a related field; or registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) or the Academy of Certified Archivists as a Certified Archivist (CA).
- Knowledge of archives and records management principles, practices, procedures, and techniques.
- Knowledge of research methods for independent research, including electronic resources and library cataloging tools.
- Knowledge of archival research and technology trends.
- Ability to interpret technical, legal, and/or complex materials to meet information requests.
- Ability to search electronic databases.
- Ability to climb ladders and lift and carry boxes weighing up to 40 pounds.
- Ability and willingness to travel to historical records collections in libraries, archives, and museums, and to meetings and conferences throughout the state.
- Knowledge of equipment and materials used in conducting training.
- Knowledge of agency policies and procedures and state and federal legislation related to assigned agency programs.
- Ability to implement archives and records management services and programs.
- Ability to establish and maintain effective working relationships with others.
- Ability to communicate effectively, both orally and in writing.
Responsibilities
- Develop procedures to control the creation, maintenance, and use of public records, including retention and disposition schedules, in accordance with applicable Oklahoma statutes, state and federal regulations, and the records management manual.
- Consult with state agencies and local governments; appraise public records and historical documents for permanent research value; and coordinate records transfers to the State Archives and/or State Records Center.
- Assist researchers and make documents and other information available upon request.
- Process materials and prepare finding aids; monitor indexing, storage, and retrieval of materials.
- Create digital copies of records and make them accessible through ODL’s website and other online platforms.
- Make presentations to professional organizations and conduct workshops and in-service training.
- Support the activities of the Archives and Records Commission.
- May supervise and/or train personnel in archival and records management functions and activities.
Benefits
- State-paid benefit allowance to help cover insurance premiums.
- Choice of insurance plans with no pre-existing condition exclusions or limitations.
- Flexible spending accounts for health care and/or dependent care expenses.
- Retirement Savings Plan with a generous match.
- 15 days of vacation and 15 days of sick leave in the first year for full-time employees.
- 11 paid holidays per year.
- Public Service Loan Forgiveness.
- Employee discounts with a variety of companies and vendors.
- Longevity bonus for years of service.
- Annual performance evaluation payments.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
