Archivist

ASHP•Bethesda, MD

4d•Hybrid

About The Position

The ASHP Archivist will build, organize, digitize, and safeguard historical collections related to ASHP’s history and the practice of pharmacy in hospitals and health systems. The role supports a culture of historic preservation across the organization and integrates preservation into programmatic and operational activities. Working a flexible part-time schedule, typically 20 hours per week, the Archivist keeps physical and digital materials accessible for research, compliance, and educational exhibits while following information-governance and healthcare-privacy standards. This is a hybrid position requiring candidates to live in the Washington, DC area and attend the downtown Bethesda, Maryland office as needed. The stated compensation range is $35.00 to $50.00 per hour. The position is not eligible for visa sponsorship.

Requirements

Bachelor’s degree required.
1–2 years of experience working in archives, special collections, or records management.
Familiarity with archival preservation standards, metadata schemas, oral histories, and historical research methods.
High attention to detail, strong independent time-management skills, and clear written and verbal communication.
Ability to lift archival boxes weighing up to 40 pounds and bend, reach, or stand while processing stack collections.
Proficiency with archival management software, database administration, Microsoft Office, and digital scanning equipment.
Must live in the Washington, DC area and be able to attend the downtown Bethesda, Maryland office as needed.

Nice To Haves

Bachelor’s degree in Library Science, Archival Studies, History, or a related field.
Master’s degree (MLIS or MA in History/Archives).
Specialized medical or corporate history experience.

Responsibilities

Appraise, arrange, and describe historical ASHP and hospital or health-system pharmacy records, photographs, artifacts, paper and digital files, and other materials.
Create and update discovery aids, metadata, and database records using archival descriptive frameworks such as Describing Archives: A Content Standard (DACS).
Monitor preservation conditions, rehouse fragile items in acid-free materials, and manage basic conservation or stabilization of historical ledgers and packaging.
Scan, index, and organize digital surrogates of historical books, documents, multimedia, and other organizational records for online databases and research access, including through the ASHP website.
Respond to reference inquiries from researchers, ASHP members and other practitioners, and internal staff while complying with organizational data privacy policies.
Support development of an oral history program documenting contributors to the advancement of hospital and health-system pharmacy and ASHP’s organizational development.
Support collection of information used to develop obituaries for prominent ASHP members, staff, and others.
Assist in developing physical or digital displays, historical timelines, and educational content about the evolution of pharmacy.
Collaborate with the Achieves Committee, appointed by the ASHP CEO, to establish policies, procedures, and priorities for the ASHP Historical Archive.
Collect historically important documents from practitioners and educators who helped advance hospital and health-system pharmacy in the United States.
Maintain professional relationships with archivists responsible for other pharmacy historical collections, including the American Institute of the History of Pharmacy and the American Pharmacists Association.