Archivist

KETCHIKAN INDIAN CORPORATION • Ketchikan, AK

17h • Onsite

About The Position

The Archivist is responsible for the acquisition, appraisal, arrangement, description, preservation, and provision of access to the Tribe’s historically significant documents, photographs, recordings, and publications, in accordance with professional best practices and national archival standards. This position leads digitization initiatives, develops and implements digital preservation workflows, and ensures the integrity, authenticity, and long-term accessibility of both physical and digital collections. The Archivist reports to the Tribal Administrator Executive Assistant and coordinates archival functions in compliance with applicable federal, state, tribal, and national best practices.

Requirements

• High School Diploma or equivalent.
• One year of progressively responsible experience in archives, records management, or a closely related field, including experience with digitized and born-digital materials.
• On a year-for-year basis, a combination of relevant experience, education, and training may substitute for education and experience requirements.
• Proof of valid driver's license with acceptable driving record.
• Comprehensive knowledge of archival principles, standards, and best practices, including SAA and NARA guidelines.
• Knowledge of legal and ethical standards related to archives and records management, including privacy and confidentiality.
• Familiarity with digital preservation strategies, digital asset management systems, and metadata standards.
• Effective oral and written communication skills, with the ability to create clear documentation and finding aids.
• Ability to manage multiple projects, meet deadlines, and adapt to evolving technologies and standards.
• Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) culture and lifestyle, working effectively with AI/AN populations.
• Effective oral and written communication skills with sensitivity to the lifestyles of targeted participants.
• Skills in operating personal computers using a variety of computer software.
• Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.
• Ability to maintain strict confidentiality and comply with all applicable federal and tribal privacy laws and KIC policy (HIPAA, HITECH, etc.).
• Ability to learn and apply program/agency operating policies and procedures.
• Ability to manage multiple priorities and tasks concurrently and meet deadlines.
• Ability to work independently as well as with teams.
• Knowledge of digital formats and video formats.
• Detail-oriented with strong attention to accuracy.
• Strong organizational and project management skills.
• Must possess analytical and research abilities to determine which records are worthy of preservation.
• Strong familiarity with digital asset collection assessment.

Nice To Haves

• Bachelor's Degree in Library & Information Science, Archival Studies, History, or a closely related field, preferably from an ALA-accredited institution.
• Two (2) year of progressively responsible experience working with digitized and born-digital archival materials.
• Certification from the Academy of Certified Archivists (CA) or other professional associations preferred.
• Experience in community clinic preferred and a solid commitment to multi-disciplinary teamwork.

Responsibilities

• Appraise, acquire, arrange, describe, and preserve archival collections in accordance with established professional and legal standards (e.g., National Archives and Records Agency NARA, Society of American Archivists, SAA).
• Prepare materials for large-scale digitization; manage workflows for digitization projects involving various formats (photographs, film, audio, paper, and other media).
• Develop and document internal operating policies and procedures to meet archival standards as approved.
• Capture, create, and maintain descriptive, technical, administrative, and preservation metadata, following recognized standards (e.g., Describing Archives: A Content Standard – DACS, Encoded Archival Description - EAD, etc.).
• Ensure all cataloged content adheres to standardized style, grammar, and titling conventions, including compliance with ISO standards for dates (e.g., YYYY-MM-DD);
• Develop and maintain archival management systems or databases to document collection holdings, file naming conventions, metadata, and project tracking.
• Implement approved hierarchical storage management procedures and policies for both digital and physical holdings.
• Assist with reorganization and preservation of physical and audiovisual materials, including migration to stable formats.
• Write clear, accurate, and accessible descriptions and finding aids for preserved records.
• Maintain and update records retention schedules in compliance with legal and regulatory requirements.
• Evaluate and recommend adoption of new archival methods and technologies for preservation, security, and access.
• Collaborate the transfer and disposition of records, ensuring compliance with supervisory personnel to review retention and disposal schedules and prepare records for inactive or permanent storage.
• Maintain professional knowledge through ongoing training, compliance with federal, state and tribal laws, and adherence to confidentiality and privacy regulations (e.g., HIPAA, HITECH).
• Other related duties as assigned.

Benefits

• KIC is a Drug-Free Workplace. All employees must adhere to KIC drug and alcohol policies and procedures to ensure a safe workplace. Employees must pass a pre-employment and subsequent random and/or for-cause drug and alcohol screening to be eligible for and maintain employment.
• KIC has several positions that must comply with the P.L. 101-630 Indian Child Protection and Family Violence Protection Act (ICPA); all employment offers in the "covered" classification are conditional until KIC has received a Federal criminal background check verifying eligibility to work in these programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED