Resource Specialist/Archivist

Illinois Education Association • Springfield, IL

3d • $19 - $28

About The Position

Assists in the development, storage, maintenance and dissemination of the information resources of the IEA-NEA.

Requirements

• Minimum high school diploma or college coursework
• Above average ability in typing, spelling, composition, and math skills
• Capable of efficiently handling telephone and electronic requests
• Ability to work independently and in a team environment
• Extensive knowledge of computer technology including but not limited to Microsoft products including Microsoft Windows, Office, and Teams
• Good written and oral communication skills
• Capable of dealing effectively on an interpersonal basis with staff, leaders and members
• Willingness to travel throughout the state when required
• Valid driver’s license required

Nice To Haves

• Prior experience with electronic records management highly recommended
• Prior experience with survey construction and reporting highly recommended

Responsibilities

• Develops, stores and maintains a centralized resource archive of information of interest to IEA-NEA departments and local affiliates.
• Assists in the development and management of systems for the preservation and maintenance of electronic and digital records.
• Develops and maintains a comprehensive system to track and store IEA-NEA information.
• Assists in the development of departmental procedures to monitor and safeguard the physical and digital content of records through proper storage, conservation, and creation of files.
• Acquires and develops resources for the IEA-NEA archive.
• Assists IEA Board of Directors and IEA staff in locating and retrieving archival materials.
• Creates, tests, and refines survey instruments such as questionnaires and evaluations, summarizing survey construction and technical entry.
• Assists in the implementation of IEA Document Destruction and Retention Policies.
• Assists IEA Research with data collection and reporting.
• Assists in the planning and execution of IEA events.
• Performs all clerical functions of the office as directed.
• Provides information and/or materials as requested pursuant to departmental procedures and established policy; refers questions to appropriate personnel.
• Maintains a working knowledge of computers, document preservation methods, and collection formats.
• Acquires an understanding of the structure, operation and function of the IEA-NEA.
• Acquires a working knowledge of IEA’s history and contributions to education in the State of Illinois.
• Utilizes appropriate office procedures as per the IEA-NEA Staff Policy Manual.
• Demonstrates a high degree of interpersonal skills. Interacts appropriately with staff, members, and the general public.
• Performs other appropriate duties as directed by department management staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees