Archivist Assistant

Moapa Band of Paiutes•Moapa, NV

1d•Onsite

About The Position

The Archives Assistant will be responsible for assisting the Tribal Archivist with filing and storing all tribal documents that pass through the Tribal Council and front Administration to protect and preserve Tribal History, for both the Government/Business, as well as the Community/Culture of the Moapa Band of Paiutes. These documents include Council Agenda attachments, forms and requests filled out by tribal membership, Department Documents, previously active contract agreements, images, newspapers etc. They will work closely with the Tribal Archivist and follow relevant guidelines and policies to make these documents findable and accessible. This position entails professional development and increased responsibility, and it is anticipated that the selected candidate will eventually receive training in archival theory, best practices, and methods as well as transition to full-time archival work.

Requirements

Ability to use or learn basic office software and technology (e.g., Microsoft suite, Internet programs, printers, scanners, etc.)
Ability to learn and apply information organization systems
Good attention to detail
Effective verbal and written communication
Effective organizational skills
Ability to maintain complete confidentiality and follow legal and institutional privacy rules
Ability to follow written and verbal instructions
Dependability and consistency
Ability to communicate in a polite and service-oriented manner with patrons and co-workers
Ability to multitask projects and assignments
Ability to work both independently and within a group
Ability to exercise good judgment
Cultural sensitivity
Must care about preserving all historical data of the Moapa Band of Paiutes
Must pass a pre-employment background check
Must pass a pre-employment alcohol/drug screening

Nice To Haves

Work experience (e.g., archival, library, or office work) and/or degree involving the organization of information and documents
Advanced technical skills (e.g., experience coding, or using complex hardware or software without the assistance of a GUI)
Experience using data management software (e.g., library cataloging systems or archival software)
Familiarity with archival theory and best practice
Experience with tribal government, politics, and records, especially involving the Moapa Band of Paiutes

Responsibilities

Itemize/enter key details about documents in Microsoft Excel (creators, dates, etc.)
Organize files according to systems of arrangement (e.g., alphabetically, chronologically)
Move documents between locations and place them in containers
Identify and rehouse documents with preservation concerns
Scan and digitize materials
Assist the Tribal Archivist with further developing archival policies and guidelines in the context of a recently established unit
Communicate in both verbal and written form to coordinate with departments and individuals on behalf of the archives
Assist with the facilitation of oral history interviews and potentially transcribe audio recordings
Verify accuracy of organization systems and archival finding aids
Assist with finding and retrieving documents according to requests
Other duties as assigned