Archivist 1 - Human Resources Division

Human Resources Division•Nashville, TN

9h•Onsite

About The Position

The Archivist 1 position within the Human Resources Division at the Tennessee Department of State, Tennessee State Library and Archives Collection Services, is responsible for processing and cataloging complex archival collections. This role involves collaborating with the Description & Access team to create and encode finding aids, making collections accessible to researchers online. The mission of the Office of the Secretary of State is to exceed customer expectations through accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Requirements

Master’s degree in Library/Information Sciences, Archives Management, Public History, or a related field from an accredited college or university.
Experience equivalent to one year working with archival collections, library special collections, or records management.
Experience in archival arrangement and description is required.
Knowledge of manuscript processing techniques including familiarity with DACS and EAD for finding aid creation.
Ability to develop and maintain finding aids using contemporary tools in accordance with national standards.
Knowledge of archival and preservation concepts, methodology, and techniques.
Knowledge and understanding of the process and principles of records appraisal and disposition and the basic principles of archival theory and practice.
Demonstrated competency in spreadsheet, database, and word processing skills.
Strong competency in English composition equivalent to that of a successful research paper at the graduate level.
Excellent oral and written communication skills and the ability to work collegially are essential.
Ability to work in confined quarters and dusty or damp conditions for extended periods of time during the examination of neglected records storage.
Knowledge and experience with archival processing, including archival theory and best practices regarding arrangement and description, are required.
Highly motivated individual.
Ability to work independently and with limited supervision.

Nice To Haves

Cataloging experience preferred.
Familiarity with DACS preferred.
Project management skills and experience preferred.
Ability to work periodic Saturdays for stack retrieval tasks.

Responsibilities

Processes manuscript collections and state agency record groups of increasing complexity and participates in group processing projects.
Arranges and describes archival materials in accordance to Describing Archives: A Content Standard (DACS) and other relevant archival standards; ensures DACS compliance for finding aids.
Assists with holdings management activities, including serving as stack puller as assigned.
As assigned, assists with the accessioning of manuscript collections or the transmittal of state agency records.