Archives Associate

Concordia College•Moorhead, MN

2d•$17 - $20•Onsite

About The Position

The mission of the Concordia College Archives is to preserve and provide access to the historical, legal, fiscal, and administrative documents of the College. This position serves an important role in providing access to archival collections, assisting with outreach initiatives, answering reference queries within the Archives and the Library, processing materials, and digitizing collections. In addition, this position leads the operation of the archives by maintaining statistics, updating webpages, and completing other office management duties. To accomplish this work, this position requires the ability to function within multiple software systems and have a basic understanding of archival concepts and processes. Essential skills for this position include problem solving, the ability to work independently, and excellent communication skills.

Requirements

Bachelor’s Degree or equivalent experience
Knowledge of computers and Microsoft Office
Basic operating knowledge of photocopiers, scanners, and video equipment
Customer service experience
Strong written and oral communication skills
Strong interpersonal skills
Experience with project development and management
Experience supervising staff
Demonstrated ability to work independently
Experience with prioritizing and scheduling workflows
Demonstrated ability to maintain confidentiality
Experience with highly detail-oriented work
Experience participating in, or assisting with, primary source research
Ability to work effectively with diversified populations

Nice To Haves

Bachelor's degree in Heritage and Museum Studies, Museum Studies, Public History, or History
Previous experience in an information management environment (e.g., library, archives, museum)
knowledge of Microsoft SharePoint system
knowledge of data management tools such as CuadraStar or ArchivEra

Responsibilities

Hire and onboard student employees
Supervise and manage the daily tasks of student employees
Assist College Archivist in managing the work of archives’ interns
Collaborate with the College Archivist to plan projects and workflows
Assist in updating and maintaining training manuals & handbooks
Scan and upload digital surrogates into content management systems
Maintain digital records repositories
Capture and preserve born-digital records
Convert legacy media to digital format for upload to digital records repositories
Accession incoming donations
Maintain donor records
Execute basic preservation strategies for incoming donations
Arrange and describe collections as identified in processing plans
Assist in maintaining the Archives’ collection management system
Answer directional and reference questions at the Archives’ public service desk
Answer directional and reference questions at the Library’s public service desk as needed
Mediate phone and email reference queries
Assist with researching, editing, and designing exhibits, social media posts, and newsletter articles
Manage linear feet, donation, and usage statistics
Inventory and order supplies
Participate in library staff meetings
Serve on relevant library committees
Complete other duties as assigned

Benefits

Health Insurance
Health Savings Account
Flexible Spending Account
Vision Insurance
Dental Insurance
Preventative Chiropractic Program
Retirement Plan
Long-Term Disability Insurance (full-time only)
Life Insurance (full-time only)
13 Paid holidays including the time off between Christmas and New Year's
MN Paid Family and Medical Leave
Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
access to athletic facilities
library
fitness classes
athletic events
theatre events
purchase dining on campus
free MATbus rides