Digital Archives Specialist

Arizona Department of Administration • Phoenix, AZ

3d • Onsite

About The Position

The Archives and Records Management Branch (ARM) preserve and provides access to unique historical and contemporary resources including the official archives of Arizona's permanent government records. ARM also assists agencies, local governments, and political subdivisions with the management of their public records pursuant to A.R.S. 41-151.12 through 41-151.18 and provides records storage, retrieval, disposal and preservation services to public bodies statewide.

The digital Archives Specialist will work under the supervision of the Electronic Records Archivist to plan, document, and implement procedures for accessioning, describing, and providing access to electronic records held by the State Archives. Key Responsibilities will include day to day processing and organizing of digital files according to established project guidelines, including creating standardized entries and appending associated metadata in a digital asset management system. This position will also be integral in the creation of new policies and workflows for the archives while it transitions to a new content management and digital storage system.

Requirements

• Personal computers and standard office equipment
• Microsoft Outlook, Word, Excel, Access and G-Suite
• Digital preservation principles, practices, and techniques
• Basic archival practices and procedures
• Familiarity with basic records management principles and concerns
• Skill in proper handling of archival materials
• Skill in conducting research
• Excellent organizational skills
• Excellent written and verbal communication skills
• Ability to lift boxes weighing 20-30 pounds
• Ability to access archival collections in PODS using OSHA-approved ladders
• Ability to carry out directives with minimal supervision
• Valid AZ Driver's Licenses

Nice To Haves

• Bachelor's degree in history, computer science or closely related field.
• Experience with or ability to learn archival content management systems and related tools, standards for archival description, digital preservation principles, and digital forensics techniques.

Responsibilities

• Process digital archival collections under the supervision of the Electronic Records Archivist and according to best practices; enter information into the digital content management system and access aids.
• Participate in the ongoing maintenance and preservation of existing and newly created digital collection through quality control, intellectual control, and security.
• Assist the electronic records archivist with special projects and other essential duties pertaining to electronic records holdings not otherwise specified.
• Assist in the development of digitization plans and policies, efficient workflows, and collection and recording of metadata.
• Assist with the ongoing maintenance of equipment essential for digital preservation, including specialized software and hardware as well as legacy computers and equipment.
• Other duties as assigned as related to the position (typically 5% - 10%)

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level