Archives and Records Management Assistant (Community Service Aide I) - (Limited Duration)
About The Position
The City Auditor’s Office is seeking motivated, detail-oriented individuals who can work both independently and with a team to help preserve and provide access to historic city records. This position reports directly to the City Archives Collections Manager. The Archives & Records Management Assistant will gain experience in a variety of duties including preserving and cataloging historic records, creating archival quality scans for online access, and assisting the reference team who work to provide public records access to researchers. Additionally, this position may support archivists involved in outreach activities with that connect local history with the community. The Auditor’s Office promotes open and accountable government by providing impartial reviews and investigations, access to public information, and services for City government and the public. It employs nearly 50 staff members working in seven divisions, one of which is Archives & Records Management. The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Requirements
- Ability to perform basic customer service tasks and provide directional assistance to the public
- Ability to work independently and manage time to complete tasks and meet deadlines.
- Ability to communicate effectively in writing for a public audience and to organize written information following a specified format.
- Ability to accurately input, update, and maintain data in systems or databases.
- Ability to use the internet and other resources to research and find information about government programs and services.
- An interest in archives, history, information management, library science, or public information
- Applicants are required to pass a criminal background check before employment can begin.
Nice To Haves
- Preference given to candidates with maximum availability.
Responsibilities
- Welcoming customers and explaining research room policies
- Record retrieval and reshelving services
- Arrangement, description, and basic preservation of historical city records in preparation for public access in the City Archives research room
- Digitization of historical city records for virtual reference services and remote public access
- Assisting with outreach programing, such as staffing events or research for exhibitions
- Attending staff meetings as available
Benefits
- Sick Time
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
