ARC Specialist

Ballard Spahr LLP•Washington, DC

22h•$55,000 - $65,000•Remote

About The Position

Incumbents in this role provide document production, administrative, and clerical support to attorneys, administrative professionals, and support staff across the firm. They demonstrate advanced technical and administrative expertise, take ownership of responsibilities with minimal supervision, and exercise sound judgment and initiative when making decisions within their scope of authority. Successful incumbents are highly collaborative professionals who actively promote teamwork, foster positive working relationships, and contribute to a culture of excellence and service throughout the organization. This position is remote if located in a state with a Ballard presence. Hours for this shift are 7:00 a.m. to 4:00 p.m. EST.

Requirements

High school diploma or equivalent
Experience coordinating and communicating with multiple departments in a professional environment
At least three years of experience or training in a law firm practice support role or advanced Microsoft applications
Minimum typing speed of 70 words per minute with a high degree of accuracy
Strong initiative
Ability to work independently with minimal supervision
Flexibility to work beyond standard business hours when needed
Depending on the practice area, transcription, dictation, and specialized skills may be required
Working knowledge of court systems and procedures

Nice To Haves

College degree or business school certificate preferred

Responsibilities

Anticipate and actively respond to needs of the department’s clients.
Support the firm’s overall commitment to providing high quality legal services.
Demonstrate an understanding of the nature of the work being requested.
Prepare and process correspondence and memoranda, as well as complex legal documents according to the requirements set by each practice group.
Create and update tables of contents and tables of authorities.
Revise legal documents and produce blacklines and track-change comparisons.
Convert information to Word, Excel or PowerPoint.
Prepare fillable PDF Forms.
Prepare merged documents, including letters and labels.
Works collaboratively with ARC Specialists in all offices to ensure the highest level of effectiveness and efficiency of work production on a firm-wide basis.