ARC Administrative Assistant

GE Vernova•Niskayuna, NY

2d•Onsite

About The Position

At GE Vernova’s Advanced Research Center, we don’t just build technology—we solve the world’s toughest energy challenges. We are seeking an Administrative Assistant who excels at navigating shifting priorities with grace and precision. You will be the proactive heartbeat of our office, ensuring that our technical teams have the support, resources, and operational efficiency required to change the world.

Requirements

Bachelor’s degree from an accredited institution, OR a high school diploma/GED with at least 6 years of relevant experience in a related field.
3+ years of experience with MS Office software (Word, Excel, PowerPoint, Outlook) and office equipment.

Nice To Haves

Strong ability to learn new digital tools for travel, ordering material, booking conference rooms, etc.

Responsibilities

Arranging meetings, appointments, and travel plans for managers or teams, and booking conference rooms and coordinating calendars to avoid conflicts at 4 different campuses.
Supporting onboarding processes for new hires and helping improve office processes and policies to enhance efficiency.
Coordinating visitors through registration at 4 different campus locations, transportation logistics, lodge reservations, conference room facilities, and refreshment and meal planning. This includes planning and operations around large symposia (300-600 people).
Providing general administrative support to managers, executives, or departments, ensuring smooth day-to-day operations.
Planning, preparing, editing, and formatting documents such as organizational newsletters, and reports using Microsoft Office Suite or similar software.
Ability to manage multiple tasks, prioritize work, and maintain attention to detail.
Clear oral and written communication, professionalism in interactions with staff, clients, and visitors. Strong interpersonal skills.
Ability to anticipate needs, resolve minor issues independently, and support workflow improvements.
Handling sensitive information with care and maintaining professional standards.

Benefits

Medical, dental, vision, and prescription drug coverage
Access to Health Coach from GE Vernova, a 24/7 nurse-based resource
Access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services
GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions
Access to Fidelity resources and financial planning consultants
Tuition assistance
Adoption assistance
Paid parental leave
Disability benefits
Life insurance
12 paid holidays
40 hours of personal business time
160 hours of personal illness and caregiving time (subject to state law)
Two weeks of annual vacation (which may be pro-rated based on start date)