AR Staff Accountant

Aston Carter•Pittsburgh, PA

1d•$29 - $31•Onsite

About The Position

The AR/Collections Specialist supports core financial operations with a focus on accounts receivable, journal entries, and month-end close. This role ensures the accuracy of financial records, manages collections and fixed assets, and provides clear insight into financial performance. The AR/Collections Specialist also contributes to a strong internal control environment, drives process improvements, and collaborates closely with cross-functional teams to support informed business decisions.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field.
2–5 years of relevant accounting experience, preferably with exposure to accounts receivable, general ledger, or month-end close processes.
Hands-on experience with accounts receivable processes, including billing, collections, and reconciliations.
Demonstrated collections experience, including customer outreach and negotiation of payment arrangements.
Experience preparing and posting journal entries and reconciling general ledger accounts.
Proficiency with ERP systems, such as Sage Intacct or similar platforms.
Strong Microsoft Excel skills, including the ability to work with spreadsheets, formulas, and financial data analysis.
Solid understanding of general accounting principles and month-end close procedures.
Ability to interpret financial variances, create monthly commentary, and provide actionable insights for cross-functional teams.
Demonstrated ability to design, document, and enforce standard operating procedures and internal controls to support accuracy and compliance.
Evidence of leading or contributing to process improvement initiatives, including the use of automation or system enhancements.
Strong analytical mindset with high attention to detail and accuracy.
Ability to manage multiple priorities, meet tight deadlines, and adapt to changing business needs.
Effective written and verbal communication skills, with the ability to explain financial information clearly to non-financial stakeholders.
Strong interpersonal skills and the ability to collaborate effectively with colleagues across departments such as operations, sales, and human resources.

Nice To Haves

Experience with Sage Intacct or a similar cloud-based ERP system.
Prior experience in healthcare, laboratory, or other regulated environments.
Background in administering rebate, voucher, and redemption programs.
Experience coordinating with third-party collection agencies.
Exposure to fixed asset accounting, including maintaining asset registers and depreciation schedules.
Experience performing audits and reconciliations related to insurance payments.
Demonstrated ability to provide recommendations and suggestions in an engaging and collaborative manner.
Experience working in a fully integrated, technology-driven environment.
Interest in continuous learning and staying current with best practices in accounting and financial operations.

Responsibilities

Process and post customer payments, including credit card transactions, discounts, and other forms of remittance, ensuring timely and accurate application to customer accounts.
Manage collections activities by conducting proactive customer outreach, coordinating payment plans, and following up on past-due balances to reduce delinquency and improve cash flow.
Monitor customer accounts for prepayment requirements and identify accounts that require service holds due to non-payment, escalating issues as appropriate.
Support the monthly accounts receivable aging review and provide input on account status and risk assessments.
Prepare recommendations for write-offs based on collection efforts, aging analysis, and established policies.
Coordinate with third-party collection agencies as needed to support recovery efforts on delinquent accounts.
Prepare and post journal entries for a variety of financial transactions, ensuring accuracy, completeness, and proper documentation.
Reconcile general ledger accounts regularly, investigate variances, and resolve discrepancies in a timely manner.
Support the month-end close process by preparing schedules, reconciliations, and journal entries to ensure accurate and timely financial reporting.
Maintain the fixed asset register and depreciation schedules, ensuring all additions, disposals, and transfers are properly recorded.
Track capital expenditures and ensure appropriate classification, including construction-in-progress, accruals, and other capital categories.
Prepare and record monthly depreciation and related journal entries in accordance with accounting policies.
Develop clear and concise commentary on monthly financial metrics by explaining variances, identifying underlying causes, and outlining potential business impacts for management.
Collaborate cross-functionally with departments such as operations, sales, and human resources to gather context and ensure accurate interpretation of financial variances.
Ensure all financial processes are documented with standardized operating procedures and kept current as processes evolve.
Streamline financial processes by leveraging technology and automation tools to enhance efficiency, accuracy, and consistency in financial operations.
Develop and maintain a robust internal control framework to safeguard company assets, support accurate financial reporting, and promote compliance with applicable requirements.
Promote a culture of continuous improvement by regularly evaluating financial processes and controls, seeking feedback, and implementing enhancements to drive operational excellence.
Support new customer account setup by coordinating with sales and operations to ensure accurate and complete information is captured in the system.
Administer rebate, voucher, and redemption programs, ensuring accurate tracking, validation, and accounting for these activities.
Perform audits and reconciliations related to insurance payments, identifying discrepancies and ensuring proper resolution.
Assist with audits and ad hoc projects as assigned, providing analysis, documentation, and support to the finance and accounting team.
Take on additional tasks and projects as assigned to support the Manager of Finance & Accounting and broader organizational objectives.