AR Specialist

ALVEST EQUIPMENT SERVICES USA•Des Plaines, IL

2d•Onsite

About The Position

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our finance team. This role is responsible for managing incoming payments, maintaining accurate financial records, monitoring customer accounts, and ensuring timely collection of outstanding invoices. The ideal candidate will have strong communication skills, excellent attention to detail, and experience working in a fast-paced environment.

Requirements

High School Diploma or GED required
Strong understanding of accounting principles and billing procedures
Experience with collections and customer account management
Knowledge of cash applications and account reconciliations
Strong attention to detail and accuracy
Strong written and verbal communication skills
Computer and office programs knowledge
High attention to detail
Strong ethical practices
Composure under pressure
Excellent written and verbal communication skills to communicate effectively and professionally with internal and external customers
Strong customer service skills
Ability to work both as a team and/or independently
Must be able to read and speak the English language
Must have a valid driver’s license
Legally authorized to work in the United States

Nice To Haves

2+ years of Accounts Receivable or general accounting experience preferred
Associate's degree in accounting, Business, or a related field of study preferred
Experience with ERP systems (Infor/Baan a plus)
Familiarity with multi-location operations preferred

Responsibilities

Generate and distribute customer invoices accurately and timely
Process incoming payments via check, ACH, wire transfer, and credit card
Monitor accounts to identify overdue balances and follow up on collections
Maintain accurate customer account records and payment histories
Reconcile accounts receivable balances and resolve discrepancies
Research and resolve billing issues, deductions, and customer disputes
Apply customer payments and prepare daily cash receipts reporting
Communicate professionally with customers regarding account status and payment inquiries
Collaborate with internal departments including sales, operations, and accounting to resolve invoice concerns
Assist with month-end closing activities and reporting
Prepare aging reports and provide updates on collection efforts
Support audits by providing requested documentation and account details
Maintain confidentiality of financial information