AR/AP Specialist

FASTENER DISTRIBUTION HOLDINGS LLC.•Commerce, CA

1d•$26 - $30•Onsite

About The Position

The AR/AP Specialist will be responsible but not limited to supporting accurate and timely accounts payable and accounts receivable activities. This role ensures payments are processed correctly, customer receipts are applied appropriately, and transactions are recorded in accordance with company policies. The position requires strong attention to detail, solid organizational skills, and comfort working with numbers, while collaborating across teams to support accurate financial operations and a high level of service.

Requirements

2 + years of experience in AP/AR Specialist roles
High school diploma or equivalent required
Knowledge of collection processes and credit research
Experience supporting accounts payable and accounts receivable functions, including invoice review and processing, cash posting, daily deposits, and credit card processing
Intermediate Excel Skills (SUMIFS, VLOOKUP, Pivot Table, etc.)
Strong organizational and communication skills
Knowledge of basic accounting principles
Communicates clearly and effectively
Works collaboratively with internal teams to resolve issues and support business needs
Demonstrates accountability, meets deadlines, and follows through on assigned responsibilities
U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
ITAR requirement
Some positions will require current U.S. Citizenship due to contract requirements.
This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR. A “U.S. person” according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR

Nice To Haves

Associate degree preferred
Familiarity with Quantum software is a plus

Responsibilities

Process and apply customer payments (check, ACH, wire, and credit card), ensuring accuracy and timeliness
Manage credit card transactions and investigate and resolve chargebacks
Monitor aging reports, outstanding balances, and payment due dates to support timely collections
Research payment discrepancies and shortages; collaborate with Sales to resolve past due accounts
Prepare and distribute weekly statements of account
Support month-end close activities, including reconciliations and reporting
Maintain accurate documentation and perform additional duties as assigned
Process high-volume invoices utilizing three-way matching (invoice, purchase order, and receipt)
Review invoices for accuracy, proper coding, and required approvals prior to payment processing
Execute payments in accordance with established terms, including check runs, ACH, and wire transfers
Reconcile vendor statements, investigate discrepancies, and ensure accurate account balances
Maintain and manage Form 1099 reporting and year-end documentation
Assist with month-end close activities and support general accounting functions as needed
Perform other duties as assigned