AR & AP Specialist

Pittston Co-Packers•Pittston, PA

64d

About The Position

The Accounts Receivable Specialist supports the Finance team with accounts receivable activities, customer invoicing, payment tracking, expense administration, and financial reporting in a fast-paced beverage manufacturing environment. This role is responsible for maintaining accurate financial records, supporting customer billing and collections, reviewing sales-related expenses, tracking budget utilization, and coordinating with internal departments to ensure compliance with company financial policies. The ideal candidate is detail-oriented, analytical, highly organized, and comfortable working with both financial data and cross-functional business teams.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
1–3 years of experience in accounts receivable, accounting, bookkeeping, finance, or a related role.
Experience with invoicing, payment processing, account reconciliations, or collections activities preferred.
Strong attention to detail and organizational skills.
Basic understanding of accounting principles and financial processes.
Proficiency in Microsoft Excel and general computer applications.
Strong communication and customer service skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to work independently while collaborating effectively with cross-functional teams.
Strong analytical skills and ability to work with budgets, expense reports, and financial data.
Ability to identify discrepancies and ensure compliance with company financial policies and procedures.
Strong attention to detail when reviewing expense submissions and supporting documentation.

Nice To Haves

Experience with accounts receivable processes, customer billing, collections, and cash application.
Experience in manufacturing, supply chain, logistics, or operational environments preferred.
Familiarity with ERP systems and accounting software preferred.
Experience supporting month-end close activities is a plus.

Responsibilities

Generate and distribute customer invoices accurately and in a timely manner.
Monitor customer accounts and track outstanding balances.
Follow up with customers regarding overdue invoices and payment status.
Apply customer payments accurately within the accounting system.
Investigate and resolve billing discrepancies, payment issues, and account inquiries.
Reconcile customer accounts and maintain accurate AR records.
Prepare accounts receivable reports, aging reports, and collection updates for management review.
Support cash application activities and maintain accurate customer account balances.
Review and process sales-related expenses to ensure compliance with company policies and approved budgets.
Monitor sales and commercial department spending, including travel, customer entertainment, promotional activities, and other business expenses.
Track budget utilization and maintain accurate records of sales-related expenditures.
Assist with budget-versus-actual reporting and identify spending variances for management review.
Verify supporting documentation and approvals for expense reimbursement requests.
Collaborate with Sales, Finance, and department leaders to resolve expense-related questions and discrepancies.
Support the preparation of monthly expense summaries and management reports.
Assist with maintaining internal controls and compliance related to expense management and approval processes.
Process vendor invoices and ensure timely and accurate entry into the accounting system.
Match invoices with purchase orders and supporting documentation.
Assist with vendor communications regarding invoice status and payment inquiries.
Support payment processing activities including checks, ACH, and wire payments.
Support month-end close activities, account reconciliations, and reporting preparation.
Maintain accurate financial records and supporting documentation.
Collaborate with Sales, Supply Chain, Warehouse, Operations, and other departments to resolve billing and payment-related issues.
Assist with ERP system maintenance, process improvements, and finance projects.
Execute additional responsibilities as required to support business operations and leadership priorities.