AR & AP Specialist
About The Position
The AP/AR Coordinator supports the Finance team with day-to-day accounts payable, accounts receivable, and financial administrative activities in a fast-paced beverage manufacturing environment. This role is responsible for processing invoices, tracking customer payments, maintaining accurate financial records, and supporting internal departments with financial documentation and coordination. This position is ideal for a recent graduate or early-career accounting professional looking to build hands-on experience across multiple areas of accounting and finance operations. The ideal candidate is organized, detail-oriented, eager to learn, and comfortable working in a collaborative onsite environment.
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
- 1–3 years of experience in accounts receivable, accounting, bookkeeping, finance, or a related role.
- Experience with invoicing, payment processing, account reconciliations, or collections activities preferred.
- Strong attention to detail and organizational skills.
- Basic understanding of accounting principles and financial processes.
- Proficiency in Microsoft Excel and general computer applications.
- Strong communication and customer service skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to work independently while collaborating effectively with cross-functional teams.
Nice To Haves
- Experience with accounts receivable processes, customer billing, collections, and cash application.
- Experience in manufacturing, supply chain, logistics, or operational environments preferred.
- Familiarity with ERP systems and accounting software preferred.
- Experience supporting month-end close activities is a plus.
Responsibilities
- Generate and distribute customer invoices accurately and in a timely manner.
- Monitor customer accounts and track outstanding balances.
- Follow up with customers regarding overdue invoices and payment status.
- Apply customer payments accurately within the accounting system.
- Investigate and resolve billing discrepancies, payment issues, and account inquiries.
- Reconcile customer accounts and maintain accurate AR records.
- Prepare accounts receivable reports, aging reports, and collection updates for management review.
- Support cash application activities and maintain accurate customer account balances.
- Process vendor invoices and ensure timely and accurate entry into the accounting system.
- Match invoices with purchase orders and supporting documentation.
- Assist with vendor communications regarding invoice status and payment inquiries.
- Support payment processing activities including checks, ACH, and wire payments.
- Support month-end close activities, account reconciliations, and reporting preparation.
- Maintain accurate financial records and supporting documentation.
- Collaborate with Sales, Supply Chain, Warehouse, Operations, and other departments to resolve billing and payment-related issues.
- Assist with ERP system maintenance, process improvements, and finance projects.
- Execute additional responsibilities as required to support business operations and leadership priorities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
