AR and Data Entry Clerk

Ideal Sushi Supply Co.•Salem, OR

9d•$22 - $24•Onsite

About The Position

The AR and Data Entry Clerk supports Ideal Sushi Supply’s accounts receivable functions, financial recordkeeping, data entry, and reporting. The role processes customer payments, prepares deposits, manages credit memos, maintains accurate account information, and helps resolve customer account discrepancies. It also supports internal reporting, data collection, market research, and general administrative tasks to maintain accurate financial records and provide management with reliable information for business operations and decision-making. This position is performed on-site and is not eligible for telework. It includes local trips to the bank and other business-related destinations as needed. The role requires prolonged periods of sitting and working at a computer, along with accurate, repetitive data-entry and recordkeeping work. Ideal Sushi Supply is a growing seafood and restaurant supply company founded in 2017. The company emphasizes reliability, teamwork, a strong work ethic, promotion from within, advancement opportunities, competitive pay, and a supportive environment for building a long-term career.

Requirements

Basic knowledge of bookkeeping, accounts receivable, financial transactions, and general business practices.
Strong data-entry skills with accuracy and attention to detail.
Ability to collect, organize, verify, and maintain large amounts of information.
Proficiency in spreadsheets, databases, and standard office applications.
Ability to create and maintain reports using data from multiple sources.
Strong analytical, problem-solving, and organizational skills.
Ability to conduct research, compare information, and identify relevant findings.
Excellent written and verbal communication skills.
Ability to manage multiple tasks, prioritize assignments, and meet deadlines.
Ability to work independently while collaborating with other departments.
Ability to handle confidential financial and business information with discretion.
Willingness and ability to travel locally to the bank and perform other business errands as required.
Ability to operate standard office equipment, including a computer, telephone, and calculator.
Ability to sit for prolonged periods and perform repetitive computer, data-entry, and recordkeeping tasks accurately.

Responsibilities

Process and accurately record customer payments, receipts, and other accounts receivable transactions.
Monitor customer accounts for outstanding balances, payment discrepancies, and irregularities; assist with resolving discrepancies and communicating with customers about payments and balances.
Prepare, process, and record credit memos in accordance with company procedures.
Maintain customer account records, payment histories, and supporting documentation; reconcile payments and account activity.
Track overdue accounts and follow up on outstanding payments as needed.
Review accounts receivable records for accuracy and completeness and report discrepancies.
Prepare and process customer deposits, make bank trips as needed, verify deposit amounts, and maintain accurate deposit records.
Research and help resolve deposit discrepancies and payment-processing issues.
Enter, update, verify, and maintain financial, customer, product, pricing, and other business information in company systems and databases.
Identify and correct data-entry errors; maintain organized electronic records, spreadsheets, and supporting documentation.
Collect information from internal departments and other sources and handle confidential business and financial information appropriately.
Create, maintain, and update internal reports; collect, organize, and analyze data for operational reporting and business decisions.
Compile information from multiple sources, verify accuracy, maintain recurring reports, and develop reporting tools or spreadsheets as requested.
Identify data inconsistencies, missing information, and trends, and communicate findings to appropriate personnel.
Assist with improving reporting processes, data accuracy, and information accessibility.
Conduct market research on products, pricing, competitors, industry trends, and other business topics; organize findings and prepare summaries.
Compare pricing, product information, and market data to support business planning and assist with special projects involving research, data collection, reporting, or administration.
Update customer, vendor, product, and account information as needed and coordinate with internal departments to obtain information and clarify discrepancies.
Assist with general accounting and administrative duties and perform other duties as assigned.