AP Technician I
About The Position
The AP Technician I position is responsible for establishing, maintaining, and reporting on vendor invoicing, vendor activity, and vendor payments. This role involves reviewing vendor invoices for compliance with requisitions, purchase orders, proper authorization, correct account coding, receiving documentation, and sales and use tax regulations. The technician will reconcile and pay various statements, including credit cards, office supplies, casino statements, and major supplier statements. Additionally, the position involves establishing, monitoring, and making periodic payments for utilities, scholarships, and rental assistance. Maintaining vendor relations, appropriate recordkeeping, and assisting with the development of request for quotes (RFQs) are key aspects of this role. The AP Technician I must be detail-oriented, understand and be able to pay vendor invoices via ACH and check, and assist the account analyst with expenditure analysis. Adaptability to new situations and knowledge of fund accounting are also important. Other duties may be assigned.
Requirements
- A high school diploma / GED or equivalent training and work experience.
- Strong personal computer skills, especially Microsoft Word and Excel.
- Strong communication skills, both verbal and written.
- Must be detail oriented.
- Possess the understanding and ability to pay vendor invoices by ACH (direct deposit) and by check.
- Ability to accept and adapt to new and different situations.
- Knowledge and/or experience in a fund accounting environment.
Nice To Haves
- Experience with Fundware, Springbrook or an equivalent fund financial accounting system.
- Experience working in an Indian Tribal Government environment.
- Knowledge of procedures, taxation, processing, and payment of Tribal taxable income.
- Must possess a valid California drivers’ license and comply with the requirements of the Tribe’s driving policy and insurance requirements.
Responsibilities
- Establish, maintain, and report on vendor invoicing, vendor activity, and vendor payments.
- Review vendor invoices for compliance with requisitions, purchase orders, proper authorization, correct account coding, receiving documentation, and sales and use tax regulations.
- Reconcile and pay credit card statements, office supply statements, casino statements, and other major supplier statements.
- Establish, monitor, and make periodic and repetitive payments (utilities, scholarships, rental assistance, etc.).
- Maintain vendor relations and appropriate recordkeeping.
- Assist with the development of request for quotes (RFQs).
- Pay vendor invoices by ACH and by check.
- Assist account analyst with analysis of accounts as it relates to expenditures.
- Accept and adapt to new and different situations.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
