AP Staff Accountant - Nashville, TN (onsite)

BENEFAST, INC. • Franklin, TN

1d • $55,000 - $70,000 • Onsite

About The Position

Benefast is seeking an AP Staff Accountant to join their team. This role focuses on the human-in-the-loop aspect of an AI-assisted accounts payable function. The primary responsibilities include reviewing AI-generated invoice coding, resolving exceptions, reconciling vendor statements, and processing corporate credit card transactions. The ideal candidate will be detail-oriented, efficient in handling exceptions, and interested in modernizing AP processes. This is a focused AP role for someone who takes pride in maintaining clean queues and is energized by technological advancements in the field.

Requirements

• 2+ years of AP experience with hands-on coding, vendor management, and discrepancy resolution.
• Vendor statement reconciliation experience required.
• Credit card transaction processing and reconciliation experience required.
• ERP experience required.
• Comfortable working with AI-assisted tools.
• Strong attention to detail.
• Disciplined about daily inbox management.
• Fast on exception handling.
• Comfortable communicating with vendors and cardholders professionally.
• Genuinely interested in AP as a craft.

Nice To Haves

• NetSuite experience strongly preferred.
• Associate's or Bachelor's degree in Accounting, Finance, or related field a plus.
• Multi-entity AP experience a plus.

Responsibilities

• Review AI-coded vendor invoices in NetSuite for accuracy, including GL coding, tracking categories, PO matching, and amounts.
• Approve clean invoices quickly and investigate/fix exceptions with urgency.
• Identify patterns in AI errors and flag them to improve automation.
• Use judgment to determine when AI accuracy requires human correction.
• Ensure the AP invoices inbox and AP support inbox are at zero unread at the end of each day.
• Triage incoming requests promptly, answering what can be answered and escalating what cannot.
• Reconcile vendor statements monthly across all major vendors.
• Identify and resolve discrepancies between vendor records and AP records.
• Follow up with vendors on missing credits, applied payments, and open items.
• Maintain clean reconciliation documentation for audit purposes.
• Process and code all corporate credit card transactions across multiple entities.
• Collect, organize, and attach receipts to transactions in NetSuite.
• Reconcile credit card statements on an ongoing cadence.
• Follow up with cardholders on missing receipts and coding clarifications.
• Maintain clean vendor records in NetSuite, including setup, W-9 collection, banking info, and contact updates.
• Support 1099 preparation and year-end vendor reporting.
• Build constructive working relationships with vendor contacts.
• Provide feedback on AI performance to shape the automation roadmap.
• Identify workflow improvements and propose them.
• Cross-train with AP teammates and provide backup coverage.

Benefits

• 100% of medical, dental, and vision premiums paid for employees AND their dependents
• $100/month employer HSA contribution
• Company-paid life insurance
• 401(k) match: 3% dollar-for-dollar, plus an additional 50% dollar-for-dollar up to 5%
• 401(k) profit sharing: discretionary 2–4% of total compensation, vested over 3 years
• 15 days of paid time off
• Paid holidays
• Free Lunch Fridays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree